Company Secretary

We are seeking a qualified and detail-oriented Company Secretary with approximately 5 years of post-qualification experience to ensure compliance with corporate laws and regulatory requirements for an unlisted company in India. The role includes enterprise-wide compliance management, oversight of digital shareholding requirements, maintaining a legal repository, and supporting basic contract management.
The candidate will have responsibilities across the following functions:
Corporate Governance and Board Support:
Organise and facilitate Board Meetings, Committee Meetings, and General Meetings.
Prepare agenda, board packs, minutes, and resolutions.
Advise directors on governance practices and regulatory obligations.
Regulatory and Statutory Compliance:
Ensure compliance with the Companies Act, 2013 and applicable rules.
Handle timely filing of statutory forms, returns, and disclosures with MCA/ROC.
Maintain statutory registers and records.
Liaise with regulators, auditors, and consultants.
Shareholding and Dematerialisation Compliance:
Ensure compliance with mandatory dematerialisation requirements for shares applicable to unlisted companies under the Companies Act (including relevant rules such as Companies (Prospectus and Allotment of Securities) Rules).
Coordinate with Depositories (NSDL/CDSL), RTA, and stakeholders for demat of shares.
Monitor and ensure that:
All share issuances, transfers, and corporate actions are carried out in demat form, where applicable
Shareholders complete dematerialisation of holdings within prescribed timelines
Maintain accurate records of beneficial ownership and digital shareholding structure.
Oversee reconciliation of share capital and demat records.
Enterprise-Wide Compliance Management:
Track and monitor compliance across all departments (HR, Finance, Operations, etc. ).
Develop and maintain a central compliance calendar and tracking system.
Conduct periodic compliance reviews and audits.
Drive accountability across teams for timely closure of compliance requirements.
Corporate Secretarial Functions:
Manage corporate actions, restructuring, and secretarial documentation.
Draft and review resolutions and internal policies.
Maintain shareholder records and related documentation.
Legal Coordination and Contracting Support:
Maintain a working understanding of legal contracts.
Support in review, execution tracking, and compliance of agreements.
Coordinate with external counsel where required.
Legal Repository and Documentation:
Maintain a centralised digital legal repository for:
Contracts and agreements.
Licenses and approvals.
Corporate records and filings.
Ensure proper indexing, version control, and accessibility.
Track renewals, validity, and compliance obligations.
Compliance and Risk Management:
Develop and improve compliance frameworks and SOPs.
Identify and mitigate enterprise compliance risks.
Promote a culture of governance and regulatory awareness.
Requirements:
Qualified Company Secretary (ICSI).
5+ years of relevant experience.
Experience in unlisted companies and dematerialisation compliance preferred.
Skills and Competencies:
Strong knowledge of the Companies Act and MCA regulations.
Familiarity with dematerialisation process and depository systems.
Exposure to enterprise compliance tracking.
Basic understanding of contracts and legal documentation.
Strong organisational and communication skills.
Key Performance Indicators (KPIs):
Timely statutory filings with zero compliance lapses.
Effective implementation of dematerialisation requirements.
Accuracy of digital shareholding records.
Efficiency of company-wide compliance tracking system.
Robustness of legal repository management.

Experience
3-6 yrs