Executive Administrative Assistant

Job Family Group:
Business Support Group
Job Description:
Executive Administrative Assistant
The Executive Assistant provides high-level administrative support to senior executives, ensuring seamless coordination of calendars, meetings, travel, and strategic priorities. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
Key Responsibilities:
Calendar, Expense, and Travel Management
Proactively manage and prioritize executive calendars to optimize time and business impact.
Schedule complex meetings across multiple time zones and stakeholders.
Prepare and submit accurate expense reports in a timely manner.
Coordinate end-to-end travel logistics, including itineraries, accommodations, and contingency planning.
Executive & Stakeholder Liaison
Serve as the central point of contact between executives and internal/external stakeholders.
Manage meeting flow and event logistics to ensure smooth execution.
Balance competing priorities and maintain confidentiality at all times.
Leadership Meeting Management
Plan and coordinate leadership meetings, including scheduling and logistics.
Develop agendas, capture key decisions, and track follow-through on action items.
Prioritize meetings with key stakeholders to align with organizational goals.
Project & Priority Management
Support critical initiatives by monitoring deadlines, dependencies, and deliverables.
Proactively escalate risks and issues to senior leadership to maintain progress.
Assist in tracking and reporting on strategic priorities and outcomes.
Administer Concierge Live service, including ticket scheduling, meals, and expenses.
Qualifications & Skills:
Strong organizational and time-management skills with the ability to handle multiple priorities.
Excellent communication and interpersonal skills for stakeholder engagement.
Proficiency in Microsoft Office Suite and calendar management tools.
High level of discretion and professionalism in handling sensitive information.
Ability to work independently and anticipate needs in a dynamic environment.
Bachelor’s degree strongly preferred.
Salary & Benefits:
How do we pay (Base)? $85,000 - $112,000.
Note: The pay range listed for this position is a good faith and reasonable estimate of the range of possible base compensation at the time of posting.
Why join us?
At bpx, we support our people to learn and grow in a diverse environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.
We offer a reward and wellbeing package to enable your work to fit with your life. These can include, but not limited to, access to health, vision, and dental insurance, flexible working schedule, paid time off policy, discretionary annual bonus program, long-term incentive program, and a generous 401(k) matching program.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations.
Discover your place with us and help our business meet the challenges of the future!
Travel Requirement:
Negligible travel should be expected with this role
Relocation Assistance:
This role is not eligible for relocation
Remote Type:
This position is a hybrid of office/remote working
Skills:
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Legal Disclaimer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.