Office / Facility Assistant

ABOUT THE ROLE
We’re looking for an organized, and motivated Office / Facility Assistant to help keep our workplace running smoothly. This role is perfect for someone who enjoys supporting others, likes being the “goto” person in the office and is excited to learn more about facilities and office operations.
You will work closely with the Facilities or Cluster Manager and play an important part in making the office a welcoming and wellorganized place for employees and visitors.
RESPONSIBILITIES
Create a positive, helpful atmosphere for everyone in the office
Keep track of office and kitchen supplies and reorder when needed
Support reception, security, and cleaning teams to ensure daily operations run smoothly
Share simple building updates (maintenance work, events, changes in procedures)
Help manage security access badges for colleagues and guests
Assist with meeting room bookings, AV support requests, and catering orders
Respond to daily employee requests and coordinate with the landlord or vendors
Support building maintenance routines and basic compliance tasks
Assist with small office moves or renovation activities
Work with Corporate Security on basic safety needs
Help with vendor quotes, invoices, and purchase orders (Ariba)
QUALIFICATIONS
Bachelor’s degree or relevant experience or learning towards a degree
Around 3 years of experience in office support, coordination, or facilities roles
Good communication and organizational skills
Comfortable working with vendors and learning facilities processes
Willingness to grow, learn, and take on new tasks
WHAT WE OFFER
Flexible working hours
International, supportive work environment
Modern, well-equipped office space
Private health insurance
Mentoring opportunities
Volunteer time off
Recognition programs
Free LinkedIn Learning access (20,000+ courses)
Employee Assistance Program (EAP)
Opportunities to join regional and global Employee Experience projects

Employment type
Full-time

Work arrangement
Hybrid