Purchase Order Management & Invoice Operations - AS

Job Description:
Job Title: Purchase Order Management & Invoice Operations - AS
Location: Pune, India
Role Description
The Central Ordering Team is part of the Global Procurement and partners with the TDI Chief of Staff(s), DB Sponsor(s) and PMO(s) to manage the administrative aspects of the TDI business, allowing them to focus on the delivery of their agreed targets.
The Purchase Order Management & Invoice Operations Associate will bring in expertise on Ordering, Invoicing reconciliation, Docusign, and further administrative tasks worldwide. Reporting and MI expertise would be an added advantage.
What we’ll offer you
As part of our flexible scheme, here are just some of the benefits that you’ll enjoy
Best in class leave policy
Gender neutral parental leaves
100% reimbursement under childcare assistance benefit (gender neutral)
Sponsorship for Industry relevant certifications and education
Employee Assistance Program for you and your family members
Comprehensive Hospitalization Insurance for you and your dependents
Accident and Term life Insurance
Complementary Health screening for 35 yrs. and above
Your key responsibilities
Proactively partner with stakeholders to ensure flawless execution of Purchase Order Management processes.
Develop a strong understanding of the activities required to execute the Purchase Order Management function.
Support Central Ordering team in providing optimum service level to the business lines supported
Support ordering activities for TDI globally along with the Sourcing process chain i.e. creating purchase requests in dbBuyer (Ariba buyer), Invoice reconciliation, triggering payments and closing Purchase orders based on the organization requirements
Metrics and reporting for scorecards, pipelines, SLA adherence and controls
Continuously develop / implement process improvements along the chain of Ordering Management activities
Support & coordination related to renewal processes for CWRs
Participate in regular meetings with stakeholders, prepare and document meetings, track progress.
Undertake specific functions within the relevant areas as identified for the specific divisions withing TDI.
Participate in regular meetings with stakeholders, prepare and document meetings, track progress and communicate to stakeholders.
Supporting with key people initiatives and communication activities within the group.
Managing multiple ad hoc and short timeframe requests.
Works with team members to identify areas of focus where training may improve team performance and improve ordering processes.
Your skills and experience
Invoice processing, Ariba Buyer, procure-to-pay (P2P), purchase requisitions, purchase orders, goods receipt, invoice reconciliation, four-eye checks, advanced Excel, SAP and S/4HANA.
A good understanding of business management, procurement management and financial governance processes is desirable.
Experienced use of MS Project and MS Office (Word, Excel, PowerPoint etc.) is required.
Proven experience in coordinating with internal stakeholders (Business / COO / Finance/ Compliance teams)
Knowledge of SAP Ariba Buyer or a similar procurement management tool is preferred.
Ability to work within virtual global teams in a matrix organization and across all levels of management and staff
Solution-oriented attitude with the ability to identify and structure issues, conduct accurate analysis and socialize recommendations with the team.
Strong organizational skills, ability to work against tight deadlines with a high level of accuracy
Very good English language skills required (verbal & written), good German is appreciated but not mandatory
8-10 years of experience in a similar role is required.
Proven ability to leverage AI tools to enhance productivity, optimise workflows to solve business problems, while applying critical judgment to ensure responsible and ethical use of data and AI outputs.
How we’ll support you
Training and development to help you excel in your career
Coaching and support from experts in your team
A culture of continuous learning to aid progression
A range of flexible benefits that you can tailor to suit your needs
About us and our teams
Please visit our company website for further information:
https://www.db.com/company/company.html
We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
We welcome applications from all people and promote a positive, fair and inclusive work environment.