Purchasing Clerk

Minimum Qualifications
Grade 12 (Matric).
Certificate or Diploma in Procurement, Supply Chain Management, Business Administration, or a related field preferred.
Procurement and Purchasing
Prepare and process purchase orders and requisitions.
Obtain quotations from approved suppliers and compare prices, quality, and delivery schedules.
Place orders for goods and services as authorized.
Follow up with suppliers to ensure timely delivery of orders.
Resolve discrepancies related to pricing, quantities, delivery, and invoices.
Supplier Management
Maintain effective relationships with suppliers and vendors.
Assist in identifying and evaluating potential suppliers.
Update and maintain supplier databases and records.
Ensure supplier documentation is complete and up to date.
Inventory and Stock Control
Monitor inventory levels and reorder stock when necessary.
Coordinate with stores and departments to determine purchasing requirements.
Track stock movements and assist in inventory reconciliation.
Support periodic stock counts and audits.
Administrative Duties
Maintain accurate purchasing records and documentation.
Match purchase orders, delivery notes, and invoices for payment processing.
Prepare procurement reports and purchasing data as required.
Ensure compliance with company procurement policies and procedures.
File and archive procurement documents according to record-keeping requirements.
Compliance and Cost Control
Ensure procurement activities comply with company policies and relevant regulations.
Assist in achieving cost savings through price comparisons and supplier negotiations.
Monitor spending against approved budgets where applicable.
Key Performance Indicators (KPIs)
Purchase order processing accuracy.
On-time order placement and delivery.
Supplier performance and responsiveness.
Inventory availability and stock-out reduction.
Compliance with procurement procedures.
Accuracy of procurement records and reports.
Experience
1 to 3 years' experience in purchasing, procurement, inventory control, or administrative support.
Experience using procurement or ERP systems is advantageous.
Knowledge and Skills
Knowledge of procurement and purchasing processes.
Understanding of inventory management principles.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Good numerical and analytical skills.
Strong administrative and record-keeping abilities.
Effective communication and negotiation skills.
Attention to detail and high level of accuracy.
Time management and organizational skills.
Competencies
Integrity and accountability.
Customer and service orientation.
Problem-solving ability.
Teamwork and collaboration.
Planning and organizing.
Attention to detail.
Ability to work under pressure and meet deadlines.
Working Conditions
Office-based environment with regular interaction with suppliers and internal stakeholders.
May occasionally be required to visit suppliers or warehouses.

Work arrangement
No