Senior Payroll & Statutory Compliance Specialist – India Payroll

JOB DESCRIPTION
JOB TITLE: Senior Payroll Specialist
WORKPLACE: Bangalore - India
DEPARTMENT: Service Delivery
REPORTS TO: Manager-Service Delivery
Position Responsibilities
Manage end-to-end monthly India payroll processing, ensuring accurate and timely payroll completion.
Collect, validate, and process payroll inputs including new hires, terminations, salary changes, bonuses, incentives, allowances, deductions, arrears, and Loss of Pay.
Perform and validate the payroll register, including earnings, deductions, taxes, and net salary including variance analysis.
Process and validate Full & Final settlements, including leave encashment, notice pay/recovery, gratuity, incentives, and other applicable payments or deductions.
Ensure accurate calculation and deduction of Provident Fund (PF) contributions for employees and employers.
Handle PF portal activities, including new employee registrations, employee exits, and termination updates.
Prepare, validate, and complete monthly PF ECR submissions, challans, payments, and reconciliations within statutory deadlines.
Manage ESIC portal operations, including employee enrollment, ESI number generation, and ESI card issuance.
Calculate Employees' State Insurance (ESI) contributions and ensure accurate statutory submissions, payments, and reconciliations.
Calculate and process Professional Tax (PT) according to applicable state-specific slabs and requirements.
Handle Professional tax portal activities including challans generation and payments.
Manage Labour Welfare Fund (LWF) calculations, contributions, payments, and applicable state-specific submissions.
Calculate employee Income Tax / TDS on Salary, considering applicable tax regimes, declarations, exemptions, deductions, and taxable income.
Manage employee tax declaration and investment-proof processing and make necessary payroll tax adjustments.
Manage employee reimbursement, reimbursement proof verification and process.
Support preparation, validation, reconciliation, and timely filing of quarterly Form 24Q.
Perform year-end payroll tax reconciliation and support accurate preparation and issuance of Form 16.
Manage TRACES portal activities for tax adjustments, gross salary corrections, and merging
Form 16 Part A & B
Ensure all payroll-related statutory payments and submissions are completed accurately within prescribed deadlines.
Monitor changes in India payroll and statutory regulations and ensure payroll calculations and processes remain compliant.
Maintain accurate payroll and statutory records, supporting documents, challans, returns, and reconciliation reports for audit and compliance purposes.
Handle and resolve employee queries related to salary calculations, payslips, tax/TDS, PF, ESI, PT, LWF, Form 16, and Full & Final settlements.
Knowledge, Skills, and Abilities
Degree holder in any disciplines
Minimum of 4+ years of experience in handling end-to-end India payroll
Knowledge, Skills, and Abilities
Proficient in written and spoken English
Strong Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, reconciliation techniques, and data validation.
Demonstrated experience independently handling end-to-end India payroll.
Strong practical experience with statutory calculations, payments, reconciliations, and submissions.
Strong analytical ability and attention to detail.
Ability to work under strict payroll deadlines.
Experience working with payroll systems such as Zoho, Keka, greytHR, Saral, or similar platforms is an advantage
Multi-national and expat payroll is a plus.

Work arrangement
No