HR Executive - People Operations

About the Role:
CEECO International is looking for a committed and passionate HR Executive – People Operations to handle the day-to-day HR operations and complete employee lifecycle across CEECO International and its associated/sister organisations.
The role will involve HR coordination for approximately 70–75 employees working across different branches in India as well as our international operations in the UAE, Egypt and Georgia.
The HR Executive will be responsible for ensuring that employee onboarding, documentation, attendance, performance tracking, statutory HR compliance, employee engagement and exit procedures are managed systematically.
This position is based at our Taliparamba, Kannur office and is strictly a full-time, work-from-office role.
Key Responsibilities
1. Employee Lifecycle Management
Manage and maintain HR processes throughout the employee lifecycle, including:
* Offer and joining formalities
* Employee onboarding and induction
* Collection and verification of employee documents
* Appointment letters and employment documentation
* Employee master-data maintenance
* Probation and confirmation tracking
* Attendance and leave management
* Promotions, transfers and salary-revision documentation
* Resignation and notice-period tracking
* Handover and clearance procedures
* Exit interviews
* Full & Final Settlement coordination with Accounts
* Relieving and experience documentation
2. Zoho HRMS / Zoho People Management
CEECO uses Zoho’s HR management system for employee and HR operations.
The HR Executive will be expected to:
* Maintain accurate employee information within the HRMS
* Manage attendance and leave records
* Maintain employee documents and HR records
* Track onboarding, probation, confirmation and exits
* Maintain reporting structures and employee information
* Generate HR reports and MIS from the system
* Ensure HRMS data is regularly updated and accurate
* Explore and implement additional HRMS features that can improve HR efficiency and automation
Previous experience with Zoho People / Zoho HRMS will be an advantage. Candidates who have worked extensively with another HRMS and are capable of quickly learning Zoho may also apply.
3. KPI & KRA Management
One of the important responsibilities of this position will be implementing and maintaining a structured employee performance-management system.
The HR Executive will:
* Coordinate with management and department heads to define employee KRAs and KPIs
* Ensure employees have clearly documented roles and performance expectations
* Maintain KPI/KRA records for employees
* Track monthly/quarterly performance reviews
* Follow up with reporting managers for timely evaluations
* Maintain performance scorecards
* Track employees under probation and performance review
* Coordinate Performance Improvement Plans (PIPs), where required
* Provide management with consolidated performance reports
4. Attendance, Leave & Payroll Coordination
* Monitor attendance, leave and absenteeism across branches.
* Maintain accurate attendance and leave records.
* Identify attendance irregularities and follow up where required.
* Prepare monthly payroll inputs.
* Coordinate salary, incentives, deductions and employee-related inputs with the Accounts team.
* Respond to employee queries regarding attendance, leave and payroll-related matters.
5. PF, ESI & Statutory HR Compliance
The candidate should have a practical understanding of applicable Indian HR and employment compliance requirements, particularly:
* Provident Fund (PF/EPF)
* ESI
* Employee statutory documentation
* Applicable employment and labour-related requirements
* Statutory employee benefits
* Other applicable payroll-related statutory requirements
The HR Executive will coordinate with Accounts and external consultants wherever required to ensure timely compliance.
6. Recruitment & Manpower Coordination
* Understand manpower requirements from management and department heads.
* Prepare and publish Job Descriptions.
* Screen applications.
* Conduct initial HR interviews.
* Coordinate further interview rounds with respective managers.
* Maintain recruitment trackers.
* Coordinate offers, negotiations and joining.
* Maintain a database of suitable candidates for future requirements.
7. HR Policies & SOP Implementation
Assist management in developing, documenting and implementing HR policies covering:
* Attendance
* Leave
* Working hours
* Probation
* Performance management
* Employee conduct
* Travel and reimbursement
* Confidentiality
* Grievance handling
* Disciplinary procedures
* Resignation and notice period
* Exit procedures
The HR Executive will be responsible for ensuring that approved policies are communicated and consistently followed across the organisation.
8. Employee Relations & Engagement
* Maintain professional communication with employees across all branches.
* Address routine employee concerns and escalate significant matters appropriately.
* Coordinate employee engagement initiatives.
* Assist reporting managers with employee-related issues.
* Maintain confidentiality while handling employee grievances.
* Conduct exit interviews and identify recurring reasons for employee attrition.
9. International HR Coordination
CEECO has operations and employees in UAE, Egypt and Georgia.
Previous knowledge of international employment regulations is not mandatory.
However, the candidate must be willing and interested in learning about:
* Employment requirements in these countries
* Employment contracts
* Leave and benefits
* Working-hour requirements
* Employee documentation
* Visa/work-permit related HR coordination
* Employee exit and termination procedures
The HR Executive will work with local consultants and management where specialist advice is required.
10. HR MIS & Management Reporting
Maintain an updated HR MIS covering approximately 70–75 employees, including:
* Total employee headcount
* Branch-wise and department-wise headcount
* New joiners
* Employees under probation
* Confirmations due
* Open vacancies
* Recruitment status
* Attendance and absenteeism
* Leave status
* Resignations and exits
* Employee attrition
* KPI/KRA review status
* Performance concerns/PIPs
* PF/ESI and statutory compliance status
* Employee documentation status
Periodic HR reports should be presented to management in a clear and actionable format.
Employee Coverage
The HR Executive will coordinate HR operations for approximately 70–75 employees working across CEECO International and its associated/sister concerns.
Employees are distributed across multiple locations in India and our international operations in the UAE, Egypt and Georgia.
Although employees are geographically distributed, the HR Executive will work centrally from the CEECO International office in Taliparamba, Kannur.
Candidate Profile
Qualification
* Bachelor’s degree in Human Resources, Business Administration, Commerce, Management or a related discipline.
* MBA/PGDM or postgraduate qualification in HR will be an advantage.
Experience
Preferred: 2–5 years of relevant HR experience.
Candidates should ideally have practical exposure to:
* Employee onboarding and exit
* Attendance and leave management
* HR documentation
* PF and ESI
* Recruitment
* KPI/KRA or performance-management processes
* HRMS software
* Employee relations
Skills We Are Looking For
* Strong interest and passion for building a career in Human Resources
* Good understanding of practical HR operations
* Knowledge of PF and ESI
* Ability to manage multiple HR activities independently
* Good Excel / Google Sheets skills
* Comfortable working with HRMS platforms
* Zoho People / Zoho HRMS experience preferred
* Strong follow-up and organisational skills
* Good written and verbal communication
* Ability to maintain confidential employee information
* Ability to work with employees and managers across multiple locations
* Willingness to learn international HR practices
Salary
₹25,000 – ₹35,000 per month
Final compensation will depend on the candidate’s experience, practical HR knowledge and overall competency.

Work arrangement
No