Head of Administration

Company Overview
Quess Corp Limited is India’s largest staffing and workforce solutions company and a global leader in the space. Through deep domain expertise and AI-driven digital platforms, we help businesses enhance productivity with future-ready talent.
With a workforce of 480,000+ across eight countries and 2,200 global clients, Quess has grown from a start-up to an industry powerhouse in just 18 years. Our international presence spans Singapore, Malaysia, the Philippines, Vietnam, Sri Lanka, the UAE, and the US.
Our business lines include General Staffing, IT Solutions, Recruitment & RPO, International Mobility, TaskMo (Gig Workforce), Origint (GCC Solutions), Hamara Suite (Digital Platforms), and Shared Services & COE in Jaipur.
Quess ranks #19 among India’s Best Workplaces 2025, is certified Great Place to Work for the seventh consecutive year (2026), and has been recognised by Staffing Industry Analysts (SIA) as India’s No.1 staffing company (2025) and 37th globally (2024).
Role Summary
We are seeking an experienced and dynamic Head of Facility & Administration for PAN India role based in the corporate headquarters of Quess Corp in Bangalore. This role will oversee and manage our 35 offices/facilities along with administrative, security, lease, travel function across India.
The ideal candidate should have worked with company with a minimum headcount of 3000 employees spread across 35 offices. Will have a proven track record of managing large-scale facilities and administrative operations, with a focus on efficiency, cost-effectiveness, and compliance with corporate policies and regulatory requirements. This role requires strong leadership, excellent English communication skills, and the ability to manage multiple sites across the country.
Key Responsibilities:
Facility Management:
Key responsibility is to manage 35 offices/facilities and oversee the maintenance, safety, and functionality of all company facilities across India.
Ensure facilities are well-maintained and comply with health, safety, and environmental regulations.
Coordinate with vendors and service providers for facility-related services, including maintenance, security, cleaning, and repairs.
Manage space planning, including office layouts and the allocation of resources.
Administrative Operations:
Develop and implement administrative policies, procedures, and standards for all locations.
Drive sustainability initiatives across administrative functions, including energy efficiency, waste management, and vendor practices, to support the organization’s environmental and ESG goals.
Ensure smooth day-to-day administrative operations, including transportation, cafeteria services, and office supplies management.
Oversee the management of company assets, ensuring accurate tracking and maintenance.
Lead efforts to streamline administrative processes and improve operational efficiency.
Vendor and Contract Management:
Negotiate and manage contracts with external service providers, ensuring cost-effectiveness and quality of services.
Monitor vendor performance and compliance with contract terms.
Budgeting and Cost Control:
Develop and manage the facilities and administrative budget, ensuring efficient use of resources.
Implement cost-saving initiatives without compromising service quality.
Stakeholder Management:
Serve as the primary point of contact for all facility and administrative matters with internal stakeholders.
To manage CXO level stakeholders and collaborate with other departments to support organizational goals and objectives.
Leadership & Management:
Lead and manage the administrative team of 40 to ensure efficient office operations.
Set performance goals, monitor performance, and provide ongoing feedback for all Admin personnel across country.
Develop and implement policies and procedures to improve administrative processes.
Operational Efficiency:
Oversee office operations including reception, clerical work, and internal communications.
Please make sure to manage office supplies, equipment, and facilities.
Coordinate with various departments to ensure administrative support for operational activities.
Project Management:
Lead and coordinate special multi level projects aimed at improving administrative functions and operational efficiencies.
Manage office relocation, renovations, or other significant organizational changes.
Special situation handling if any
Education & Qualification required:
Bachelor's degree in Business Administration, Facilities Management, or a related field; MBA is a plus.
Ex armed forces with 15+ years experience in managing facilities and administrative operations across multiple locations, ideally on a pan-India basis.
Strong knowledge of health, safety, and environmental regulations.
Excellent negotiation, communication, and interpersonal skills.

Work arrangement
No