Executive Assistant

Job Description – Executive Assistant
Location: Thane, Maharashtra
Experience: 3–10 Years
Employment Type: Full-Time, Permanent
Department: Administration / Executive Office
Role: Executive Assistant
Email - mahima.gupta@nzeel.com
Job Summary
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and professional support to senior management/directors. The ideal candidate should be excellent at communication, coordination, scheduling, documentation, and handling confidential information.
Key Responsibilities
Manage the Director/Senior Management’s calendar, appointments, meetings, and schedules.
Coordinate internal and external meetings, calls, and business discussions.
Prepare presentations, reports, MIS, meeting agendas, minutes, and other documents.
Handle email correspondence, follow-ups, and important communications on behalf of management.
Coordinate with internal departments, clients, vendors, and other stakeholders.
Maintain confidential records, documents, and business information.
Track important tasks, deadlines, commitments, and follow-ups.
Assist in travel planning, hotel bookings, transportation, and travel itineraries.
Prepare and organize documents required for meetings and business reviews.
Follow up with concerned teams to ensure timely completion of assigned tasks.
Support management in day-to-day administrative and coordination activities.
Maintain a professional and efficient working relationship with key stakeholders.
Key Skills
Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Good follow-up and coordination skills.
Proficiency in MS Office – Excel, Word, PowerPoint, and Outlook.
Strong attention to detail and multitasking ability.
Professional etiquette and interpersonal skills.
Ability to handle confidential and sensitive information.
Proactive, responsible, and capable of working independently.
Good problem-solving and decision-making abilities.
Qualification
Graduate in any discipline. Candidates with additional qualifications in Management/Administration will
be preferred.
Experience
3–10 years of relevant experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role, preferably supporting senior management/directors.
Candidate Profile
Well-presented and professionally groomed.
Mature, dependable, and highly organized.
Strong in follow-ups and execution.
Comfortable working with senior leadership and multiple stakeholders.
Flexible and able to manage priorities in a fast-paced environment.

Work arrangement
No