Event Manager

Whizz HR is hiring for Event Specialist in Mumbai:
About the Role
We are looking for an experienced Event Specialist with strong knowledge of events, exhibitions, conferences, and experiential projects. The role requires someone who can handle projects from concept and costing to execution and closure.
The candidate will work closely with the design team, vendors, and leadership to estimate project costs, plan production, and ensure smooth on-ground execution while maintaining quality, timelines, and budgets.
Key Responsibilities
Project Planning & Costing
Work with the design team to understand project concepts and requirements
Prepare detailed cost estimates and production budgets
Identify suitable materials, vendors, and production techniques
Analyze project feasibility and present costing reports to the leadership team
Vendor Management
Identify and coordinate with fabricators, printers, production vendors, and technical teams
Negotiate pricing and finalize vendors within budget
Ensure vendors clearly understand the design specifications and execution requirements
Production & Execution
Oversee the production process for events, exhibitions, booths, and conferences
Manage timelines and ensure all deliverables are completed as planned
Supervise installation, setup, and dismantling of event structures
On-Ground Event Execution
Manage on-site execution of projects
Ensure the final output matches the approved designs and expectations
Coordinate with vendors, production teams, and internal staff during the event
Project Monitoring & Reporting
Provide regular updates and progress reports to leadership
Ensure projects are executed within approved budgets and timelines
Resolve on-site challenges and ensure smooth event operations
Project Closure
Oversee final execution and event completion
Ensure proper vendor deliverables and quality checks
Support final project closure including vendor coordination and documentation
Required Skills
Strong knowledge of event production, exhibition stalls, and conference setups
Experience preparing costing estimates and production budgets
Vendor management and negotiation skills
Strong understanding of materials, fabrication, printing, and event production techniques
Ability to manage multiple projects simultaneously
Strong problem-solving and decision-making ability
Preferred (Good to Have)
Experience working with event agencies or exhibition companies
Knowledge of stage production, lighting, AV setup, and event infrastructure
Familiarity with event fabrication and installation processes
Personality Traits
Strong leadership and coordination skills
Detail-oriented and execution-focused
Calm under pressure during events
Problem-solving mindset
Strong communication skills
Write to us with your resume at hello@whizzhr.com
Warm regards,
Whizz HR

Work arrangement
No