Event & Exhibition Project Manager

About the Role
We are looking for a highly organised, proactive and execution-focused Event & Exhibition Project Manager to join our Bangalore team.
The role will be responsible for project managing existing events and exhibition projects from the point of handover through final execution. You will act as the central point of coordination between clients, internal design and production teams, vendors, fabricators, venues and on-ground execution teams.
This is a hands-on role for someone who enjoys managing multiple moving parts, solving problems under pressure and ensuring that projects are delivered on time, within budget and to the quality expected by the client.
Key Responsibilities
1. Project Management
Take complete ownership of assigned exhibition and event projects after the sales/design handover.
Develop detailed project plans, timelines, task lists and execution schedules.
Coordinate multiple projects simultaneously and ensure all milestones are met.
Track project progress and proactively identify potential delays or issues.
Maintain project documentation, checklists, approvals and status reports.
Ensure projects are delivered within agreed timelines and budgets.
2. Client Management
Act as the primary day-to-day contact for assigned clients.
Understand client requirements, expectations, deadlines and deliverables.
Coordinate client meetings, project calls and status updates.
Communicate project progress clearly and professionally.
Manage client feedback and coordinate revisions with internal teams.
Build strong relationships with clients and ensure a high level of client satisfaction.
3. Design & Creative Coordination
Work closely with designers to convert client requirements into executable designs.
Review drawings, layouts, renders, artwork and production files from an execution perspective.
Coordinate design revisions and ensure client approvals are received on time.
Identify design issues that may create production, installation or budget challenges.
Coordinate final artwork, graphics and branding requirements.
4. Production & Vendor Management
Coordinate with fabricators, production houses, AV companies, printing vendors, rental companies, manpower agencies and other suppliers.
Obtain and compare vendor quotations where required.
Coordinate production schedules and ensure vendors meet agreed deadlines.
Monitor quality of fabrication, printing, graphics, furniture, lighting, AV and other deliverables.
Conduct production checks and quality-control reviews before dispatch/installation.
5. On-Site Event & Exhibition Execution
Take ownership of on-ground project execution during build-up and event days.
Coordinate installation, fabrication, branding, furniture, lighting, AV, technology and other requirements.
Liaise with venue teams, organisers, contractors and other stakeholders.
Ensure work is completed according to approved drawings and specifications.
Conduct site inspections and snag checks.
Manage last-minute changes and unexpected issues calmly and efficiently.
Ensure dismantling and material movement is completed properly after the event.
6. Budget & Commercial Management
Track project budgets and project-related expenses.
Ensure purchases and vendor costs remain within approved budgets.
Identify cost overruns and communicate them proactively.
Coordinate purchase orders, vendor invoices and project documentation with the finance team.
Identify opportunities to improve project profitability without compromising quality.
7. Internal Team Coordination
Work closely with:
Sales & Business Development
Creative & Design
Production & Fabrication
Operations
Finance
Logistics
On-ground event teams
Ensure everyone understands their responsibilities, deadlines and deliverables.
What We Are Looking For
4–8 years of experience in event management, exhibition project management, experiential marketing, brand activations or a related field.
Strong experience managing corporate events and/or exhibition stands.
Excellent project management and organisational skills.
Ability to manage multiple projects and deadlines simultaneously.
Strong client-facing and communication skills.
Good understanding of exhibition fabrication, printing, branding, AV, lighting, furniture and event production.
Strong vendor and negotiation skills.
Ability to read and understand basic exhibition layouts, floor plans and technical drawings.
Strong attention to detail.
Comfortable working under pressure and handling last-minute changes.
Willingness to travel for events and exhibitions within India and internationally when required.
Proficiency in MS Office/Google Workspace; experience with project-management tools is an advantage.
Personal Attributes
We are looking for someone who is:
Highly organised
Extremely accountable
Proactive rather than reactive
A strong communicator
Detail-oriented
Commercially aware
Comfortable taking ownership
Calm under pressure
Good at problem solving
Comfortable dealing with clients and vendors
Willing to get hands-on when required
What Success Looks Like
The successful candidate will ensure that every assigned project:
Client Brief → Planning → Design Coordination → Production → Logistics → Installation → Event Execution → Dismantling
is managed smoothly, with minimal surprises and strong client satisfaction.
You will be expected to become the single point of ownership for project execution, ensuring that nothing falls between the cracks.
Compensation
Competitive salary based on experience and capability.
Why Join Us?
You will work on exciting international exhibitions, corporate events, experiential activations and brand experiences, working with leading global and Indian brands.
This is an opportunity to take ownership of high-value projects and grow into a senior project-management/operations leadership role within a growing global events and exhibitions company.

Work arrangement
No