HSEQ Coordinator/ Document Controller

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.
Key Responsibilities
HSEQ Coordination & Site Support
Coordinate with HSE Managers, HSE Officers and site teams across all projects/sites to collect and consolidate HSE data.
Ensure timely submission of monthly, weekly and periodic HSE reports from all sites.
Follow up with site teams for missing, incomplete or delayed HSE information.
Monitor site HSE performance indicators and highlight significant gaps, trends and areas requiring management attention.
Support the Corporate HSEQ team in implementing and maintaining consistent HSE reporting standards across all sites.
Coordinate HSE meetings, reporting requirements, action trackers and follow-up activities.
HSE Management System & Documentation
Maintain and control HSEQ Management System documents, procedures, forms, registers, records and templates.
Ensure proper document numbering, revision control, approval, distribution and archiving.
Maintain HSE records and evidence required for internal and external audits.
Support implementation and continuous improvement of the organization's HSE/IMS Management System.
Ensure site-level HSE documentation is aligned with corporate requirements and applicable standards.
Maintain registers for HSE objectives, KPIs, inspections, audits, incidents, corrective actions and other HSE performance indicators.
Data Analysis, Excel & Power BI
Develop and maintain comprehensive HSE dashboards using Microsoft Excel and Power BI.
Consolidate HSE data from multiple sites and prepare accurate management reports.
Analyze HSE trends, leading and lagging indicators, and identify areas of concern.
Prepare dashboards covering, as applicable:
HSE KPIs
Man-hours and workforce statistics
Incident and accident performance
Near-miss reporting
Safety observations
Inspections and audits
Corrective action closure
Training and competency
Environmental performance
Permit/critical activity compliance
Site-wise HSE performance
Present HSE performance through clear, professional and management-friendly dashboards and reports.
Ensure data accuracy, consistency and integrity across all site submissions.
IMS Internal Auditing
Participate in and support Internal IMS Audits across sites and Head Office.
Plan, coordinate and document internal audit activities.
Prepare audit schedules, checklists, reports and corrective action trackers.
Follow up with responsible teams on audit findings and ensure timely closure of corrective actions.
Support management review activities and continual improvement initiatives.
Management Reporting
Prepare monthly and periodic HSEQ reports for senior management.
Develop PowerPoint presentations for HSEQ review meetings and management reviews.
Identify trends, recurring issues and performance gaps and communicate them effectively to management.
Provide reliable and timely HSEQ information to support management decision-making.
Qualifications
Essential
Bachelor's Degree / Graduate qualification from a recognized institution.
Engineering degree is preferred.
Relevant qualification/certification in Health, Safety, Environment (HSE).
Minimum 3–5 years of relevant experience in HSE Management System documentation, coordination, reporting and/or auditing.
Strong knowledge of HSE Management Systems and IMS requirements.
Qualified/Certified Internal IMS Auditor.
Advanced proficiency in Microsoft Excel.
Strong working knowledge of Microsoft Power BI.
Excellent proficiency in Microsoft Word and PowerPoint.
Good understanding of HSE KPIs, leading and lagging indicators, data analysis and management reporting.
Preferred
NEBOSH International General Certificate (IGC) or equivalent HSE qualification.
Experience working with ISO 45001, ISO 14001 and ISO 9001 Management Systems.
Internal Auditor certification for ISO 45001 / ISO 14001 / ISO 9001.
Experience coordinating HSE performance across multiple project/site locations.
Experience in developing corporate HSE dashboards and management reports using Power BI.
Experience in construction, engineering, industrial, infrastructure, manufacturing or similar project-based environments.
Required Skills
Advanced Microsoft Excel
Microsoft Power BI / Data Visualization
Microsoft Word
Microsoft PowerPoint
HSE Management Systems
IMS Documentation & Document Control
Internal Auditing
HSE Data Analysis
KPI Monitoring & Reporting
Dashboard Development
Corrective Action Tracking
Strong communication and coordination skills
Excellent attention to detail and document management skills
Personal Attributes
The successful candidate should be:
Highly organized and detail-oriented.
Strong in data accuracy and analytical thinking.
Proactive in following up with multiple site teams.
Able to manage multiple deadlines and priorities.
Confident in communicating with HSE professionals and management.
Capable of converting complex HSE data into simple and meaningful management information.
A strong team player with a continuous-improvement mindset.
Why Join Us?
This position provides an excellent opportunity for an HSEQ professional who wants to develop expertise across Corporate HSE Coordination, IMS, Auditing, Data Analytics and Power BI-based HSE Performance Management, working closely with multiple project sites and senior management.
Interested candidates may apply with their updated CV highlighting their HSE Management System, auditing, Excel and Power BI experience.

Work arrangement
No