US Payroll Specialist

About the Role
We are looking for a detail-oriented and experienced Global Payroll Specialist with strong expertise in managing payroll operations across USA & Ireland, Netherlands, Germany. The ideal candidate will ensure accurate, compliant, and timely payroll processing while partnering closely with HR, Finance, external payroll vendors, and local stakeholders.
This role requires deep knowledge of country-specific payroll regulations, statutory compliance, taxation, benefits administration, and reporting requirements across multiple jurisdictions.
Key Responsibilities
Payroll Processing & Operations
Manage end-to-end payroll processing for Ireland, Netherlands, Germany, USA, India, and Australia.
Ensure payroll is processed accurately and on time, including salary, bonuses, commissions, benefits, and statutory deductions.
Review payroll inputs such as new hires, terminations, salary changes, and variable pay components.
Validate payroll reports and reconcile payroll registers prior to finalization.
Compliance & Statutory Management
Ensure full compliance with local labor laws, tax regulations, and statutory requirements in all supported countries.
Oversee timely filing and payment of payroll taxes, social security contributions, pension contributions, and other statutory remittances.
Stay updated with legislative changes across all jurisdictions and implement necessary process updates.
Support internal and external audits related to payroll.
Vendor & Stakeholder Management
Collaborate with external payroll providers to ensure service accuracy and SLA adherence.
Act as the primary payroll point of contact for employees, HR Business Partners, Finance, and external agencies.
Escalate and resolve payroll discrepancies efficiently.
Reporting & Reconciliation
Perform payroll-related reconciliations (GL, benefits, tax accounts).
Support monthly and year-end activities including P60 (Ireland), Jaaropgave (Netherlands), Lohnsteuerbescheinigung (Germany), W-2 (USA), Form 16 (India), and Payment Summaries/Single Touch Payroll reporting (Australia).
Provide payroll analytics and reports to Finance and leadership as required.
Process Improvement & Controls
Maintain strong internal payroll controls and documentation.
Identify opportunities to streamline payroll processes and improve automation.
Ensure data integrity between HRIS, payroll systems, and accounting platforms.
Required Qualifications & Experience
4–8 years of hands-on payroll experience with multi-country payroll exposure.
Demonstrated expertise in payroll operations for Ireland, Netherlands, Germany, USA.
Strong knowledge of:
Income tax regulations and social security contributions in relevant countries
Statutory leave payments and employer obligations
Pension schemes and benefits taxation
Year-end payroll processes and reporting requirements
Experience working with global payroll vendors (e.g., ADP, Safeguard, TMF, Deel, etc.).
Proficiency in HRIS and payroll systems.
Strong Excel skills and comfort working with payroll data and reconciliations.
High attention to detail and strong analytical skills.
Excellent communication and stakeholder management skills.
Preferred Qualifications
Bachelor of Commerce / MBA - Finance.
Experience in a high-growth, multinational SaaS or tech organization.
Knowledge of SOX controls and audit requirements.
Experience with Workday or similar HRIS platforms.
Key Competencies
Strong ownership and accountability
High level of confidentiality and integrity
Ability to manage multiple payroll cycles across time zones
Strong problem-solving and process-improvement mindset
Collaborative and cross-functional working style

Work arrangement
No