Executive Assistant – Administration, HR Operations & Employee Relations

Executive Assistant – Administration, HR Operations & Employee Relations
Location : Gurgaon : Udyog Vihar
Experience : 2–3 Years [ Preferably in HomeCare, Diagnostics, Elderly Care]
Position Overview
The Executive Assistant will support Administration, HR Operations and Executive Coordination while ensuring smooth office operations, employee engagement, escalation management and workplace harmony. The role requires excellent organisational skills, discretion and the ability to work effectively with cross-functional teams.
Key Responsibilities
Administration
Manage day-to-day office administration and facility coordination.
Coordinate meetings, calendars, travel arrangements and logistics.
Manage vendors, office supplies and company assets.
Maintain records, documentation and administrative compliance.
HR Operations
Coordinate onboarding, induction and employee documentation.
Maintain attendance, leave records and HRMS updates.
Support recruitment scheduling and payroll inputs.
Ensure compliance with HR policies and SOPs.
Executive Support
Prepare meeting agendas, minutes and presentations.
Track action items and follow up with stakeholders.
Support leadership with reports, MIS and confidential correspondence.
Employee Relations, Escalation & Conflict Management
Serve as the first point of contact for employee concerns.
Coordinate timely resolution of operational escalations.
Facilitate conflict resolution professionally and confidentially.
Escalate critical matters to management with recommendations.
Documentation & Compliance
Maintain HR policies, SOPs, trackers and operational documentation.
Support audit readiness and timely reporting.
Education & Experience
Bachelor's degree in HR, Business Administration, Commerce, Management or related discipline.
2–3 years of experience in Administration, HR Operations, Executive Assistance or Office Management.
Experience in healthcare, services or startup environments will be an advantage.
Key Skills
Administration & Office Coordination
HR Operations & Employee Lifecycle Management
Executive Coordination & Stakeholder Management
Escalation and Conflict Resolution
Microsoft Office, Google Workspace, HRMS and MIS Reporting
Excellent communication, planning and organisational skills

Work arrangement
No