Human Resources Administrator

Human Resources Administrator
Company: Aakam Workforce Solution
Department: Human Resources / Operations
Employment Type: Full-Time
Experience: 1–3 Years
Location: Chennai / Hybrid
Reporting To: HR Manager / Operations Lead
About Aakam Workforce Solution
Aakam Workforce Solution is a growing workforce and business solutions company providing services in Recruitment & Staffing, Training & Skill Development, and Business Operations Consulting.
We are looking for a motivated and organized Human Resources Administrator to support our day-to-day HR operations and help build efficient people-management processes as the organization grows.
Job Summary
The Human Resources Administrator will be responsible for supporting the complete employee lifecycle, maintaining employee records, coordinating recruitment activities, managing HR documentation, assisting with payroll and attendance processes, and ensuring smooth day-to-day HR administration.
The ideal candidate should have good communication and organizational skills, attention to detail, basic knowledge of HR practices, and the ability to manage confidential employee information professionally.
Key Responsibilities1. HR Administration
· Maintain and regularly update employee records and HR databases.
· Manage employee documentation, including joining forms, personal records, agreements, and other HR documents.
· Prepare and maintain employee files and HR trackers.
· Support employee onboarding and exit formalities.
· Maintain HR policies, procedures, and documentation.
· Ensure HR records are accurate, complete, and up to date.
· Maintain confidentiality of employee and company information.
2. Recruitment Support
· Coordinate with the recruitment team for current and upcoming vacancies.
· Post job openings on appropriate job portals and social-media platforms.
· Screen applications and resumes based on defined requirements.
· Schedule interviews and coordinate with candidates and interviewers.
· Maintain candidate databases and recruitment trackers.
· Follow up with candidates throughout the recruitment process.
· Prepare offer and appointment documentation as required.
· Support joining formalities for selected candidates.
3. Employee Onboarding
· Coordinate the complete employee joining process.
· Collect required employee information and documents.
· Prepare onboarding checklists.
· Coordinate induction and orientation programs.
· Introduce new employees to company policies, processes, and workplace practices.
· Coordinate system, access, and workspace requirements with the relevant teams.
· Ensure all joining documentation is completed within the required timeline.
4. Attendance and Leave Management
· Maintain employee attendance records.
· Monitor leave applications and balances.
· Coordinate with employees and managers regarding attendance discrepancies.
· Prepare monthly attendance reports.
· Support payroll-related attendance inputs.
· Maintain records of holidays, leave, permissions, and other employee attendance information.
5. Payroll and HR Reporting Support
· Provide accurate attendance and leave information for payroll processing.
· Maintain salary and employee-related HR data.
· Coordinate with management/accounts for payroll inputs.
· Prepare monthly HR reports and MIS.
· Track employee headcount, joining, resignation, attrition, and other HR metrics.
· Maintain HR dashboards and Excel-based reports.
6. Employee Engagement
· Support employee engagement activities and internal communication.
· Coordinate employee meetings, events, celebrations, and training programs.
· Assist in collecting employee feedback.
· Support initiatives to improve employee experience and workplace culture.
7. Training & Development Support
· Coordinate internal and external employee training programs.
· Maintain training calendars and participation records.
· Track employee training completion.
· Collect training feedback and maintain training documentation.
· Support Aakam’s skill-development and workforce-training initiatives.
8. Employee Exit Management
· Coordinate resignation and exit formalities.
· Maintain resignation and notice-period records.
· Schedule exit interviews where applicable.
· Coordinate clearance processes with relevant departments.
· Maintain full-and-final settlement inputs.
· Update employee records after separation.
9. HR Compliance Support
· Maintain required HR documentation and registers.
· Support compliance-related HR activities.
· Ensure employee records are maintained according to company procedures.
· Assist management with HR documentation and periodic audits.
· Keep track of important employee-related deadlines and renewals.
Required Skills
· Good knowledge of HR administration and employee lifecycle processes.
· Strong verbal and written communication skills.
· Good organizational and time-management skills.
· Strong attention to detail.
· Ability to maintain confidential information.
· Good interpersonal and coordination skills.
· Ability to handle multiple HR activities simultaneously.
· Basic knowledge of recruitment processes.
· Good working knowledge of MS Excel, Word, and PowerPoint.
· Familiarity with HRMS/HR software is an advantage.
· Ability to prepare HR reports and maintain trackers.
Preferred Skills
Candidates with experience in the following areas will be preferred:
· Recruitment coordination
· HR operations
· Employee onboarding and offboarding
· Attendance and leave management
· Payroll coordination
· HR MIS reporting
· Employee engagement
· HR documentation
· Excel-based HR reporting
· HRMS administration
Knowledge of Excel formulas, Pivot Tables, VLOOKUP/XLOOKUP, and basic dashboard creation will be an added advantage.
Qualifications
Education: Bachelor’s degree in

Work arrangement
No