Purchase Executive

A Purchase Executive in a cosmetics manufacturing company plays a critical role in ensuring the smooth supply of raw materials, packaging, and services needed for production. The role blends procurement strategy, vendor management, cost control, and quality compliance.
Here’s a clear breakdown of the job role:
🧾 Key Responsibilities
1. Raw Material Procurement
Source and purchase ingredients like:
Active ingredients (e.g., vitamins, acids)
Oils, waxes, fragrances
Preservatives and colorants
Ensure materials meet quality and regulatory standards (e.g., FDA, ISO, GMP).
2. Packaging Procurement
Manage sourcing of:
Bottles, jars, tubes
Labels, cartons, pumps
Coordinate with design/marketing teams for branding requirements.
3. Vendor Management
Identify, evaluate, and onboard suppliers.
Negotiate pricing, contracts, and delivery timelines.
Maintain strong relationships to ensure reliability and cost efficiency.
4. Cost Control & Budgeting
Track market prices of raw materials.
Implement cost-saving strategies without compromising quality.
Manage purchase budgets and approvals.
5. Inventory Planning
Work closely with production and warehouse teams.
Ensure optimal stock levels (avoid shortages or overstocking).
Use ERP systems for demand forecasting and planning.
6. Quality & Compliance
Ensure all materials comply with cosmetic regulations (e.g., BIS in India, international standards for export).
Coordinate with QA/QC teams for approvals and testing.
7. Logistics & Supply Chain Coordination
Monitor order status, shipments, and delivery schedules.
Handle import/export documentation if sourcing internationally.
Resolve delays or supply disruptions.
8. Documentation & Reporting
Maintain purchase orders, invoices, and contracts.
Generate procurement reports for management review.
🧠 Required Skills
Strong negotiation and communication skills
Knowledge of cosmetic raw materials and packaging
Understanding of regulatory requirements (like GMP, ISO)
Analytical and cost management skills
ERP/software proficiency (SAP, Tally, etc.)
Vendor sourcing and market research abilities
🎓 Qualifications
Bachelor’s degree (B.Tech, Supply Chain, Chemistry, or related field)
MBA in Supply Chain/Operations (preferred)
3–8+ years of experience in procurement (cosmetics, pharma, FMCG preferred)
🏭 Industry-Specific Knowledge (Important)
Familiarity with cosmetic formulation ingredients
Awareness of shelf-life and storage conditions
Knowledge of sustainable/eco-friendly packaging trends
Understanding of private label and contract manufacturing dynamics

Work arrangement
No