Receptionist & Junior Executive Assistant

Receptionist & Junior Executive Assistant
Location: Goregaon, Mumbai
Employment Type: Full-time
We are looking for a highly organised and proactive Receptionist & Junior Executive Assistant to join our Mumbai studio.
This is a varied role combining front-of-house responsibilities with executive and administrative support. You will be the first point of contact for visitors to the studio while also providing day-to-day support to senior management and helping keep the office organised and running smoothly.
Reception & Office
Manage the front desk and welcome visitors, clients and staff.
Answer and direct calls and handle general enquiries.
Manage couriers, deliveries and correspondence.
Maintain a professional and organised reception area.
Coordinate meeting rooms and prepare for client and internal meetings.
Assist with office supplies, purchasing and general administration.
Liaise with suppliers, building management and service providers when required.
Open the office each morning and ensure it is properly closed and secured at the end of the day.
Executive Support
Provide day-to-day administrative support to senior management.
Manage calendars, meetings and appointments.
Arrange business travel, including flights, hotels, transport and itineraries.
Organise meetings and assist with agendas, documents and follow-up actions.
Prepare and organise documents, spreadsheets and presentations.
Assist with expenses and travel-related administration.
Track actions and follow up on outstanding tasks when required.
Assist with company events, client visits and team activities.
Handle confidential business information professionally.
Support senior management with ad-hoc administrative and organisational tasks.
Requirements
Previous experience in reception, administration, executive support or a similar role.
Excellent organisational and time-management skills.
Strong working knowledge of Microsoft Office and Google Workspace.
Good written and verbal communication skills.
Professional and confident when dealing with clients, visitors and senior management.
Able to manage multiple priorities and work independently.
Proactive and comfortable taking responsibility rather than waiting to be instructed on every task.
Reliable, punctual and detail-oriented.
High level of discretion when handling confidential information.
This would suit someone looking to develop their career in executive support and business administration while working closely with the senior team of a growing international VFX company.
Previous experience within VFX, post-production, media, technology or another creative industry would be beneficial but is not essential.

Work arrangement
No