Project Manager

About the Role
The Assistant Manager Projects is responsible for supporting the planning, design, coordination, and execution of workplace, campus, and infrastructure projects that align with organizational objectives and enhance user experience. The role works closely with business units, schools, consultants, and vendors to develop functional, aesthetically appealing, technology-enabled, and sustainable environments while ensuring adherence to timelines, budgets, quality standards, and workplace design guidelines. Supports workplace strategy implementation, space planning initiatives, and project execution across the organization.
Responsibilities
Workplace Planning & Design
Collaborate with business units, schools, and stakeholders in understanding workspace requirements and translating them into effective design solutions.
Assist in developing space planning options, workplace layouts, and design concepts that optimize functionality, collaboration, flexibility, and user experience.
Design development for classrooms, auditoriums, meeting rooms, faculty areas, collaboration zones, innovation hubs, and administrative spaces.
Support preparation of interior design concepts, material palettes, furniture specifications, lighting strategies, and finish selections aligned with organizational standards.
Workplace Experience & Ergonomics
Incorporate ergonomic principles and user-centric design practices into workplace planning and project execution.
Support implementation of designs that promote employee well-being, accessibility, productivity, and operational efficiency.
Assist in evaluating workplace utilization and identifying opportunities to improve user experience and space effectiveness.
Sustainability & Technology Integration
Support implementation of sustainable design practices through responsible material selection and energy-efficient solutions.
Coordinate implementation of workplace technologies including AV systems, smart meeting rooms, digital displays, automation systems, and collaboration tools.
Stay updated on workplace trends, technologies, and design innovations.
Budgeting & Commercial Management
Assist in preparation of project estimates, budgets, technical requirements, and cost evaluations for project planning and execution.
Track project expenditures and support cost optimization initiatives while maintaining quality and functionality standards.
Support evaluation of consultant proposals, vendor quotations, and project costs to facilitate informed decision-making.
Project Management & Execution
Manage multiple projects from concept development through execution.
Coordinate with architects, consultants, contractors, vendors, and internal stakeholders to ensure smooth project delivery.
Monitor project schedules, budgets, quality standards, project risks, and dependencies, escalating concerns where required.
Conduct site visits, progress reviews, quality inspections, and handover activities to ensure compliance with project requirements and design intent.
Stakeholder Management & Communication
Support stakeholder discussions, project review meetings, and requirement-gathering sessions.
Prepare presentations, design proposals, project updates, and status reports for management review.
Ensure timely coordination, communication, and follow-up on approvals and project actions.
Innovation & Continuous Improvement
Research workplace innovations, design trends, materials, and industry best practices.
Support development and implementation of workplace design standards, templates, and project processes.
Identify project challenges and recommend practical solutions to improve project outcomes and workplace effectiveness.
Qualifications
Technical Skills
AutoCAD, Adobe Photoshop, SketchUp (Working Knowledge)
Microsoft Excel, PowerPoint & Project
Space Planning, Design Documentation & Project Estimation
Interior Fit-out Coordination and AI-enabled Productivity Tools
Competencies
Stakeholder Coordination & Relationship Management
Strong Written, Verbal & Presentation Skills
Analytical Thinking & Problem Solving
Planning, Organizing & Attention to Detail
Collaboration & Teamwork
Ownership & Accountability
Adaptability & Continuous Learning
Managing Multiple Tasks and Project Priorities
Cross-functional Coordination
Risk Awareness & Escalation
Negotiation & Vendor Coordination
Innovation & Continuous Improvement
Role: Project Manager
Industry Type: Education / Training
Department: Project & Program Management
Employment Type: Full Time, Permanent
Role Category: Other Program / Project Management
Equal Opportunity Statement
We are committed to diversity and inclusivity in our hiring practices.

Work arrangement
No