Procurement & MIS Executive

We are a Mumbai-based boutique real estate development company executing residential standalone and cluster redevelopment projects across Mumbai, with a backward integration into construction.
We are looking for someone to work directly with the Partner on procurement and reporting. You will assist on four fronts:
Procurement — floating enquiries, building comparatives, negotiating rates, and keeping the numbers in a form that supports decisions.
Vendor coordination — ongoing liaison with vendors, contractors and consultants through award, delivery, execution and billing.
Construction reporting — day-to-day reporting of site activity: progress against programme, material movement and consumption, manpower deployment, and the approvals and clearances sitting on the critical path.
Inventory and general support — maintaining flat inventory across projects, coordinating with channel partners on availability, pricing and booking status, and handling the documentation, follow-ups and day-to-day tasks that come with a small team.
Responsibilities
Procurement
Float enquiries and collect quotations from vendors, contractors and suppliers across civil, MEP, finishing and consultancy scopes
Prepare comparative statements with rate analysis, technical parity checks and landed cost including GST, freight and taxes
Negotiate commercial terms, payment schedules and delivery timelines; flag deviations from budget
Draft and track work orders, purchase orders and vendor agreements; maintain approved vendor lists and rate history
Vendor and consultant coordination
Follow up on material deliveries, mobilisation and execution timelines
Coordinate with architects, RCC and MEP consultants, PMC, site teams and accounts on drawings, approvals and billing
Process vendor bills — verify against PO and GRN, route for certification, track payment status and resolve disputes
Construction reporting and MIS
Track site progress against construction programme: activity-wise status, planned vs achieved, slippages and reasons
Compile weekly and monthly project reports covering physical progress, manpower deployment, material consumption and procurement status
Maintain budget vs actual, cash outflow schedules and cost-to-complete workings
Maintain records of RA bills, measurements and certified quantities in coordination with site and PMC
Report critical-path delays, material shortages and pending approvals to management with supporting data
Inventory and general support
Maintain flat inventory across projects — availability, pricing, allotment and booking status
Coordinate with channel partners on inventory updates, site visits and documentation
Maintain site stock records: material receipts, issue registers, physical verification and reconciliation against consumption
Prepare presentation material and data packs for society meetings, lender discussions and internal reviews
Maintain project documentation, correspondence records and statutory filing trackers
Requirements
Attitude over CV — chasing answers, flagging problems before they surface, and picking up whatever is needed. No room for passengers.
Strong Excel — comparatives, lookups, pivots, clean formatting
Comfortable with AI tools — able to use them to build comparatives and reports faster, and to sense-check the output
Able to read BOQs, drawings and specifications well enough to compare like with like
Fluent English with strong written grammar — reports and vendor correspondence go out in your words
Civil Engineering graduate preferred; B.Com / BMS considered on the strength of the interview
Work Experience is NOT mandatory
Located in Greater Mumbai
Good to have
Marathi and Hindi
What you get
Direct reporting to the Partner, visibility across the full development cycle from acquisition to handover, and real ownership.
Compensation
₹50,000 – ₹85,000 per annum, based on experience.
Apply with your CV and current CTC.

Work arrangement
No