Executive Assistant to Managing Director

Location: Mumbai
Experience: 3–4 Years
Work Mode: Work from Office
About the Role
We are looking for a proactive, organized, and business-oriented Executive Assistant to the Managing Director. The role will involve managing executive responsibilities, coordinating with internal and external stakeholders, supporting business priorities, and ensuring effective follow-up and execution.
The ideal candidate should have excellent communication skills, strong ownership, and the ability to understand business requirements and work independently in a fast-paced environment.
Key Responsibilities
Manage the MD’s calendar, meetings, appointments, travel, and day-to-day priorities.
Coordinate with internal teams and ensure timely follow-up on key tasks and action items.
Prepare presentations, reports, MOMs, MIS, and other management documents.
Support the MD with business-related research, information gathering, and operational coordination.
Coordinate with clients, vendors, and external stakeholders as required.
Assist with client meetings, follow-ups, communication, and coordination of deliverables.
Track important projects, deadlines, and commitments to ensure timely closure.
Draft professional emails, correspondence, and internal communications on behalf of the MD.
Support meetings and ensure action points are documented and followed through.
Handle confidential information and sensitive business matters with discretion.
What We’re Looking For
3–4 years of experience as an Executive Assistant / Personal Assistant / Executive Coordinator / Business Coordinator.
Prior experience working directly with a CEO, MD, Founder, or senior leadership will be preferred.
Strong communication, coordination, and stakeholder management skills.
Good business understanding with an ability to learn and understand organizational priorities.
Strong follow-up, multitasking, and problem-solving abilities.
Proficiency in MS Office / Google Workspace, especially Excel and PowerPoint.
Smart, presentable, proactive, and comfortable working in a fast-paced environment.
Candidates from digital marketing, advertising, media, consulting, startups, or service industries will be preferred.
Key Skills
Executive Assistance | MD/CEO Office | Business Coordination | Client Servicing | Stakeholder Management | Calendar Management | MIS & Reporting | Presentation | Follow-ups | Business Operations

Work arrangement
No