HR Operations Support Analyst - Maternity Cover

Are you looking for a career move that will put you at the heart of a leading financial institution?
By joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.
What you’ll do
First point of contact for new hires, coordination with offshore team in Budapest, review and distribution of contract documents, tracking return and completion of documentation, coordinating pre-employment screening, coordination with internal departments, writing welcome letters, processing all new hire documents (payroll, social security registration, criminal check, etc.)
Handle all administrative tasks for health, accident and long-term sickness, liaise with the insurances, unpaid/ sabbatical leave and the coordination of work certificates (supported by the offshore team in Hungary): check documents in English, German and French, liaise between managers/ employees/ Hungary team/ HR, report preparations (overtime financials, vacation accruals, different headcount reports for internal and external parties), absence management for long-term disability cases, obtain medical certificates, track absences and ensure necessary changes are made for payroll and vacation entitlement calculations; maternity leave, parental leave, child/education allowance administration
Coordination of the administration of leavers (supported by the offshore team in Hungary); process removal from payroll, check termination in Workday, documents completion, track receipt of all necessary documents, scan leaver files)
First point of contact for unemployment authority
Employee records management: Maintain and ensure employee records are compliant, completed, scanned to the internal HR management system Workday and securely stored or archived including destruction of records
Responsible for timely collating of payroll relevant data and transmitting all payroll input to the offshore payroll team (leavers, benefits, vacation, overtime, work permit etc.)
Provide professional administrative and operational services to the HR team and all employees in Zurich and Geneva for the following benefits: Reference Letters, Reference Requests, Absence & Time Management, Standard Letters
Raise service level issues and involvement in escalations
Manage internal and external audit requests
First point of contact for tax & social security authorities
1st level system support for all staff
Involvement in HR projects, improvement of processes, digitalisation
What we’ll need from you
Commercial apprenticeship (KV), high school diploma
Further education of certification in HR Administration is an advantage
2-3 years’ work experience, preferably within HR and in an international environment
Strong knowledge of MS Office, knowledge of Workday/SNOW is a plus
Fluent in English and German, both written and spoken. French would be an asset
Pleasant, flexible and well-balanced team player
Person who enjoys managing administrative HR tasks, with a strong service orientation to deliver quality under high pressure
Trustworthy, discreet and self-dependent personality with an accurate and diligent working style
Strong willingness to learn, solution driven, pro-active mindset, excellent time-management skills
What we can offer you
Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.
We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.
You will be based at Citi’s office in Zurich, Switzerland. By joining Citi in Zurich, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed) and enjoy a whole host of additional benefits that support you (and your family) to be well, live well and save well.
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Job Family Group: Operations - Core
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Job Family:Operations Support
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Time Type:Full time
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Most Relevant Skills Please see the requirements listed above.
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Other Relevant Skills For complementary skills, please see above and/or contact the recruiter.
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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
View Citi’s EEO Policy Statement and the Know Your Rights poster.