Executive Admin

Job Summary
We are seeking an experienced, proactive, and detail-oriented Executive Admin to support our executive leadership team. In this role, you will act as a primary point of contact for internal and external stakeholders, manage complex schedules, coordinate travel, and handle sensitive, confidential information with high discretion. The ideal candidate thrives in a fast-paced environment, possesses strong communication skills, and seamlessly anticipates leadership needs.
Key Responsibilities
Calendar & Schedule Management: Manage and organize complex leadership calendars, prioritize meeting requests, and resolve scheduling conflicts proactively.
Communication & Liaison: Serve as the primary point of contact between executives, clients, board members, and internal team members; draft and edit correspondence, reports, and presentations.
Travel & Expense Management: Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries. Process and submit monthly expense reports.
Meeting & Event Coordination: Organize and prepare materials for board meetings, executive retreats, and company-wide events. Take accurate meeting minutes and track action items.
Document & Project Support: Prepare, edit, and proofread high-level documents, slide decks, and spreadsheets. Track key project deadlines and follow up with cross-functional teams.
Confidentiality: Maintain complete discretion when handling highly sensitive company, financial, and personnel information.
Qualifications & Requirements
Experience: 2 - 5 years of experience as an Executive Assistant, Senior Administrative Assistant, or supporting C-suite/senior leaders.
Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or Google Workspace; experience with expense tracking and scheduling tools.
Communication: Exceptional written and verbal communication skills with a professional demeanor.
Problem-Solving: Strong organizational skills, sharp attention to detail, and the ability to prioritize multi-step tasks independently under tight deadlines.
Education: High school diploma required; Bachelor's degree preferred.

Work arrangement
No