Marketing Operations, Data & Events Coordinator

We are ONLY accepting applicants from LATAM and Philippines
Starting hourly rate: US$9.00.
About the job
Marketing Operations, Data & Events Coordinator
Learning Genie Inc. | 100% Remote (LATAM & Philippines) | Full-Time | Operations & Marketing
Are You Ready to Drive Operational Excellence and Marketing Growth?
Learning Genie Inc. is a fast-growing, award-winning EdTech startup headquartered in Carlsbad, California — recognized by ABC 10 News, the San Diego Business Journal, and proud winners of the Tech & Learning Best of Show Award!
We're on a mission to transform early childhood education through AI-powered solutions. To support our rapid scaling, we're looking for a highly organized, proactive professional to serve as the execution backbone for our marketing and events pipelines.
The Opportunity
As our Marketing Operations & Events Coordinator, you'll be the execution backbone for our marketing and events pipelines: conference logistics, sponsorships, campaigns, and data tracking. This role is built for someone exceptionally organized, detail-obsessed, and proactive — whether you come from a marketing background or a strong administrative/events-coordination background, a genuine curiosity for how marketing actually works and a habit of learning fast are what matter most.
Operating 100% remotely from Latin America or the Philippines, you'll work directly with our CEO and Marketing team to make sure everything — from conference selection and execution, to campaign support and post-event lead conversion — runs flawlessly.
What You'll Be Doing
Assist with contract management, vendor invoice tracking, purchase requests, and daily bookkeeping using Excel and QuickBooks Online
Support the planning and execution of conferences, trade shows, webinars, and other events — timelines, budgets, deliverables, registrations, travel, booth logistics, and shipment/inventory of event materials, plus onsite/virtual execution when needed
Review sponsorship agreements, track deliverables (ads, social posts, speaking slots, exhibit tables) to confirm we receive every contracted benefit, and keep organized records of packages, invoices, and contacts
Research conferences, associations, and sponsorship opportunities relevant to school districts, education organizations, and industry stakeholders; help evaluate which are worth attending based on relevance, cost, and expected return, and prepare clear recommendations for leadership
Maintain accurate conference, sponsorship, contact, and budget trackers in Google Workspace and HubSpot CRM; clean and deduplicate data to keep it reliable
Track registrations, leads, and post-event outcomes; support reporting on event performance
Assist with email campaigns, registration/RSVP forms, and routing hot leads to sales
Post-event: distribute leads to the right team members, document notes in the appropriate systems, and compare results against goals to inform future participation decisions
What Makes You the One
2+ years as an Executive Assistant, Operations Coordinator, Events Coordinator, or Marketing Coordinator (required)
Based in LATAM or the Philippines, C1 English, available 8:00 AM–4:30 PM PST (required)
Highly organized and detail-obsessed, comfortable juggling multiple priorities
Proactive lifelong learner — solves problems before being asked, picks up new tools fast
Strong Google Sheets skills, plus familiarity with QuickBooks Online, Zoom, and Excel
Experience with or quick to adapt to HubSpot, monday.com, or similar CRMs
Hands-on with AI tools (Claude, ChatGPT) and comfortable using AI automations
Marketing degree highly preferred (or equivalent know-how) — should understand the marketing funnel, B2B vs. B2C, and how to evaluate event/sponsorship ROI
Nice to have: conference/event coordination experience, EdTech or education background, Mailchimp/Canva, Google Apps Script or AI workflow automation, experience with school districts or government-funded programs
Why You'll Love Working Here
Initial Salary: US $1,440/month (equivalent to $9.00/hour) during the 90-day training/probation period. After probation, salary can be revisited up to US $10–11/hour depending on performance
100% remote — work from anywhere in LATAM or the Philippines
Standard work week, Monday–Friday (8:00 AM–4:30 PM Pacific Time)
Real career growth at a fast-moving, award-winning EdTech startup
Encouraged and expected to use cutting-edge AI tools to scale your workflows
Work that creates genuine social impact for the education industry
This Probably Isn't for You If…
You prefer routine over a fast-paced, ever-evolving environment
You're intimidated by learning new software, CRMs, or AI automation tools
You wait to be handed tasks instead of proactively identifying bottlenecks and offering solutions
You struggle to keep meticulous track of moving parts, deadlines, and data streams
If you're a detail-obsessed operational powerhouse ready to support leadership and drive marketing success — we want to hear from you!

Work arrangement
No