Temporary Accounts Payable & Receivable Specialist

🌍 Remote
Temporary (initial 3 months with a view for possible extension)
🦚 About MarketFully Group
We're a content agency helping global brands create and localise search-focused content across languages and markets. We work with in-house marketing teams to deliver content that's accurate, on-brand, and built to rank.
👇 The opportunity
We are seeking a detail-oriented and dependable Temporary Accounts Payable Clerk / Accounts Receivable & Collections Administrator to support our Accounting team during a staffing transition. This individual will be responsible for managing day-to-day accounts payable activities, customer collections, invoice distribution, and client billing support.
The ideal candidate will have hands-on experience with Ramp and Sage Intacct, strong communication skills, and the ability to quickly integrate into a fast-paced environment. You are a self-starter who can immediately assist with vendor invoice processing, customer collections, invoice distribution, and portal management with minimal training.
You are comfortable communicating with customers regarding past-due balances, managing a high volume of email correspondence, and ensuring invoices are uploaded to customer portals accurately and on time.
✍️ What You'll Do
Accounts Payable
 Process vendor invoices in Sage Intacct and ensure proper coding and approvals.
 Prepare check run for review.
 Reconcile vendor statements and research discrepancies.
 Respond to vendor inquiries regarding invoices and payment status.
 Assist with month-end AP reconciliations and close activities.
 Reconcile Bank Accounts as part of the monthly close process.
Ramp Administration
 Review and reconcile corporate card transactions within Ramp.
 Audit employee expense reports for policy compliance and proper documentation.
 Ensure receipts, approvals, and account coding are complete and accurate.
 Reconcile Ramp transactions to Sage Intacct as part of the monthly close process.
Accounts Receivable, Collections & Customer Support
 Monitor customer account balances and collections activity.
 Proactively follow up on outstanding invoices through email and phone communication.
 Research and resolve billing disputes in collaboration with internal teams.
 Respond to customer inquiries regarding invoices, statements, and account balances.
 Distribute invoices and account statements to customers as requested.
 Maintain detailed collections of notes and customer correspondence records.
 Escalate delinquent accounts and collection concerns to management.
Invoice Portal Management
 Assist with uploading customer invoices to client procurement and payment portals.
 Assist with monitoring invoice acceptance and resolving portal submission errors.
 Support month-end invoice distribution and billing activities.
 Maintain documentation related to customer billing requirements and portal access.
 Coordinate with operations and account teams to ensure timely invoice delivery.
General Accounting Support
 Assist with month-end close activities.
 Prepare schedules and reconciliations as assigned.
 Support internal and external audit requests (potentially).
 Maintain organized accounting records and electronic documentation.
 Perform other accounting and administrative duties as assigned.
Required
👀 What we're looking for
 2+ years of Accounts Payable, Accounts Receivable, Collections, or Billing experience.
 Experience With Sage Intacct Required.
 Strong written and verbal communication skills.
 Proficiency in Microsoft Excel and Microsoft Outlook.
 Ability to manage a high volume of emails and customer communications.
 Strong attention to detail and organizational skills.
 Ability to work independently with minimal supervision.
Preferred
 Experience with customer invoice portals and procurement systems.
 Experience with Ramp.
 Experience in a multi-entity environment.
 Experience with professional services, marketing, technology, or media companies.
 Familiarity with month-end close procedures and billing cycles.

Work arrangement
No