Bid Specialist

Job Title: Bid Manager and Specialist – US Bids- Veoci Inc Process
Location: Noida / Sector 63 (or as specified)
Reports To: US Bid / RFP Team Lead ( www.veoci.com)
About iPrime Services Pvt. Ltd.
iPrime Services is the authorized Veoci partner for India and South Asia, delivering enterprise software solutions across aviation, business continuity management, and other critical operations sectors. Among our core activities, we provide bid preparation and management services for our US principals . This is a vital and very critical function and you will be a valued and critical member of the bid team.
www.iprimeserv.com
About Veoci
Veoci is a leading SaaS platform that empowers organizations to manage critical operations, emergency response, business continuity and team collaboration in real-time. With a proven track record of success across industries like aviation, healthcare, utilities, and government, we enable our clients to replace outdated, siloed processes with seamless digital solutions. Our platform is trusted by Fortune 500
companies, major airlines, leading universities, and municipalities to improve efficiency, enhance preparedness, and achieve operational resilience.
Role Overview
We are seeking a Bid Specialist to manage the end-to-end bid and proposal process for our US-based process
This role involves identifying relevant RFPs, and producing high-quality, compliant, and persuasive bid submissions. The submission requires inputs from multiple sources including finance , security , development , implementation etc and the whole bid has to be then put together and submitted online.
Key Responsibilities
Assist the Search Team to identify relevant RFPs, RFIs, and tenders from procurement portals and on the websites of a list of identified prospects and customers.
Analyze bid requirements, eligibility criteria, and compliance checklists to assess fit and win probability
Coordinate with sales, technical, and delivery teams to gather inputs for proposal content
Draft, structure, and edit compelling proposal narratives, executive summaries, and technical responses
Use AI tools to accelerate research, drafting, and content reuse across bids while ensuring accuracy and compliance
Ensure all submissions meet formatting, documentation, and compliance requirements specific to US procurement standards
Manage bid timelines, tracking key milestones and submission deadlines
Maintain a repository of reusable content, past submissions, and win/loss documentation
Collaborate with pricing/commercial teams to finalize cost proposals and terms
Support pre-bid meeting with content and guidance as well as submit post-submission clarifications or client queries
Continuously improve bid quality based on feedback
Track and analyse Wins and Losses.
Required Qualifications
Bachelor's degree in Business, Communications, English, or a related field
Excellent academic track record; must have scored above 85% in Class 12 Boards (CBSE)
Must be based in NCR .
3–4 years of experience in bid/proposal management, preferably with exposure to US government or enterprise procurement processes
Excellent written English with strong editing and proofreading skills
Familiarity with US RFP/RFI formats, compliance matrices, and procurement portals (e.g., SAM.gov, state/local portals)
Strong project management skills with the ability to manage multiple deadlines simultaneously
Experience using AI-powered proposal or research tools in a bid/sales environment Working knowledge of AI tools (e.g., ChatGPT, Claude, Copilot) for drafting, research, and content optimization
Able to use digital libraries and search with Gemini Pro
Preferred Qualifications
Experience in enterprise software, SaaS, or technology services bids
Familiarity with sectors such as aviation, business continuity, public safety, or government services
Prior experience working with or for US-based clients or principals
Key Attributes
Meticulous attention to detail and deadline discipline and to tools to colaborate with stakeholders to deliver award winning bids on time .
Strong persuasive writing ability
EDT Working
Hybrid WFH Model
Curious and adaptive mindset toward new tools and technologies, including AI

Work arrangement
No