Executive Assistant

1. Role Purpose
To act as the single point of control for the Group CFO’s task pipeline, calendar, correspondence and governance cadence — ensuring that every commitment made by or to the CFO is captured and tracked in Bitrix24, every report owed by the Finance & Accounts team is received, reviewed and signed off on time, and every meeting, call and email requiring the CFO’s action is followed through to closure.
The role is administrative and co-ordinative in nature. It carries no financial, accounting or approval authority of any kind.
2. Organisational Context
The Group CFO oversees finance, accounts, taxation and compliance across the Gretex Group entities, supported by a team of over twenty members organised under five vertical leads. Every recurring report in the function runs on a maker → Checker L1 → Checker L2 model, with monthly reporting due by the 5th of the following month. This position exists to enforce that rhythm, to keep the CFO’s own commitments visible and current, and to ensure nothing falls between two owners.
3. Key Responsibility Areas
1. CFO Task Register & Follow-Up Management
2. Bitrix24 Administration & Team Adoption
3. Team Report Receipt & Chase Compliance
4. Review & Sign-Off Assurance
5. Meeting Governance
6. Inbox & Correspondence Management
7. Team Email Hygiene Monitoring
8. Call Log & Contact Management
9. Confidentiality, Access & OTP Control
Qualifications and Experience
• Graduate in any discipline; B.Com, BBA or equivalent preferred.
• Three to six years of experience as an Executive Assistant or Personal Assistant to a CXO, preferably within financial services, a listed company or a professional services firm.
• Demonstrated experience of a task or project management platform — Bitrix24, Zoho Projects, Asana or similar. Bitrix24 experience is strongly preferred.
• Working proficiency in MS Excel (including pivot tables), Word, PowerPoint and Outlook; comfort with maintaining trackers and dashboards.
• Fluency in English (written and spoken) and Hindi; Bengali an advantage for the Kolkata office.

Work arrangement
No