Contract Administrator II - Procurement and Contracting - Remote

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.
ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.
Our vision: Alaska Native people are the healthiest people in the world.
ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:
Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
Cost-Share Dental and Vision Insurances
Discounted Pet Insurance
Retirement Contributions with Pre-Tax or Roth options into a 403(b).
401(a) ANTHC Retirement Plan: After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions. In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.
Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
Eleven Paid Holidays
Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment
Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
Flexible Spending Accounts for Healthcare and Dependent Care.
Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.
On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
On-Site Training Courses and Professional Development Opportunities.
License and certification reimbursements and occupational insurance for medical staff.
Emergency Travel Assistance
Education Assistance or Education leave eligibility
Discount program for travel, gym memberships, amusement parks, and more.
Visit us online at www.anthc.org or contact Recruitment directly at HRRecruiting@anthc.org.
Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.
Summary
Under the direction of the Senior Contract Administrator Manager, the Contract Administrator provides contract administration support across assigned departments and service lines. This role is responsible for promoting and ensuring adherence to ANTHC’s procurement policies, accurate planning, development, submission, execution, and closeout of contractual agreements.
The Contract Administrator serves as a critical liaison between departmental stakeholders, Contract Managers, and Contracting and Procurement Leadership to ensure all contracts are properly structured, compliant, and aligned with organizational policies and financial requirements. This position plays a key role in minimizing errors, reducing rework, and improving overall contract lifecycle efficiency through proactive collaboration, system utilization, and data-driven decision-making.
This Role Directly Contributes To
Enhanced organizational efficiency by reducing errors and rework
Improved visibility and accountability through proactive reporting
Strengthened collaboration across departments
Ensured contracts are accurate, compliant, and aligned with goals
Subject matter resources on contract processed and system usage
Responsibilities
Stakeholder Collaboration and Alignment
Serve as a central point of coordination between Contract Managers, departmental leadership, and Contracting to ensure accuracy of contract scope, structure, funding, and submission requirements. Meets with leadership to answer questions and align projects for transparency and visibility across the organization
Partnering with Contract Officers on complete contract lifecycle management
Facilitate cross-functional communication to resolve issues, eliminate delays, and prevent downstream errors
Work with appropriate stakeholders, staff, and leadership to develop service delivery standards that optimally support the delivery of the highest quality healthcare and support services to patients and other internal and external customers
Engagement with Contract Administrator Manager on strategic procurement planning for high-visibility agreements
Contract Accuracy and Submission Integrity
Collaborate with stakeholders to help create accurate requisitions that support scope, funding, and period of performance to facilitate project and funding approvals, minimize re-work and re-classes, drive efficiencies and productivity while fully driving compliance requirements
Ensure all required documentation, approvals, and supporting details are included to minimize rework and processing delays
Promote adherence to standardized contract build practices within ERP systems to ensure consistency and reporting accuracy
Process Improvement and Operational Efficiency
Identify inefficiencies in workflows that create delays and recommend process improvements
Support implementation of best practices to streamline contract lifecycle management
Drive standardization of procedures related to contract creation, amendments, extensions, and closeout. Facilitate actions as required
Contribute to system optimization efforts, including ERP enhancements and process automation. Provide systems support in needs review, application evaluation, testing, documentation, and new requester training
Contract Lifecycle Oversight
Support full lifecycle management of contracts including development, initiation, execution, monitoring, amendment, and closeout
Ensure contracts are reviewed and proper action is taken to remain in compliance
Monitor contract status
Engage and support current contract KPIs to support contract management efforts
Provide reports and analytics in collaboration with contract managers to support vendor performance tracking/score carding
Assist with invoice matching and resolution to ensure proper payment
Compliance and Risk Mitigation
Ensure all contracts adhere to procurement policies and regulatory requirements
Identify and escalate non-compliant risks
Support audit readiness through accurate documentation
Reinforce governance standards and proper contracting practices
Reporting, Data Management, and Visibility
Develop, maintain, and analyze internal routine reports related to contract status, financial utilization, and any other applicable data.
Following standardized data elements, ensure data integrity within contract management systems to support accurate and reliable reporting
Administrative Duties
Maintain detailed and organized files, effectively submitting and managing data, preparing contract communication, and written reports on contractor performance as required
Perform special projects and other duties as assigned
Train new member of the Contract Administration Team on Policy, process, procedure and systems.
Performs other duties as assigned.
Other Information
KNOWLEDGE, SKILLS, ABILITIES:
Knowledge of Alaska Tribal Health System, ANTHC, and Alaska Native culture(s).
Basic skill in operating a personal computer utilizing a variety of applications.
General knowledge of procurement and purchasing practices including the importance of compliance in contracting
Understanding of financial concepts such as budgets, invoicing, and contract spend tracking
ERP system proficiency, with Infor desired
Microsoft 360 platform to include Excel, Word, Outlook, PowerPoint, Teams, etc.
Ability to solve problems on an independent basis
Attention to detail with the ability to review information for accuracy and completeness before submission, with understanding of data entry accuracy
Willingness to learn new systems, processes, and tools
Ability to establish and maintain cooperative working relationships with others.
Ability to manage multiple priorities and tasks concurrently and meet deadlines.
Ability to communicate effectively
Ability to follow established guidelines and procedures
Contract Administrator II

Work arrangement
No