Accounts Payable and Billing Coordinator

ACCOUNTS PAYABLE AND BILLING COORDINATOR
Job Summary
The Accounts Payable and Billing Coordinator is responsible for supporting accounts payable and revenue integrity by ensuring accurate and timely, compliant billing for media and campaign activity. This role validates documentation, reconciles billing details, and identifies discrepancies that could impact client invoicing accuracy, month-end close, or financial reporting. Working across Finance, Media, and Account teams, the Billing Coordinator strengthens billing quality at scale through disciplined review, clear issue resolution, and organized, audit-ready documentation.
Who We’re Looking For
Detail-oriented billing professional with strong quantitative skills
Organized operator managing multiple billing cycles and deadlines
Collaborative partner across Media and Account teams
Proactive problem solver
Key Responsibilities
Validate and create all new Vendor request records
Serve as the primary point of contact for Accounts Payable inquiries, responding promptly to vendors and internal stakeholders.
Prepare, review, and reconcile vendor invoices
Validate proof-of-performance and billing requirements
Prepare pre-bills, final invoices, and supplemental billing packages
Investigate discrepancies and coordinate corrections
Support month-end close activities
Identify recurring issues and recommend improvements
Maintain audit-ready billing documentation
Clarify billing requirements with Media and Account teams
Prepare weekly ACH payment batches for approval and processing
Perform other related duties as assigned or required
Manages annual 1099 processing, including vendor review, preparation and filing
Requirements
1–3+ years in accounts payable, billing, or accounting
Agency or media experience preferred
Strong attention to detail and numeracy
Ability to manage multiple deadlines
Clear communication skills
COMPENSATION: $55,000 - $60,000 DOE
Comprehensive benefits package, including medical, dental, vision
401k matching contribution
Generous paid time off compensation
Flexible work schedule
Paid volunteer opportunities and company supported charitable events
Collaborative, creative and fun team environment with professional growth opportunities
WORK LOCATION & TRAVEL
This is a primarily remote position for U.S.-based candidates, with optional hybrid or in-office opportunities in Lakewood, Colorado, and Sarasota, Florida.
Expected travel: Up to 10% including client meetings, conferences, team gatherings, and/or industry events.
Our Commitment To Culture
At Miles Partnership, we are driven by our commitment to actively evolve inclusive marketing industry practices, drive innovation within the company and empower our team, our clients and the communities we serve. We will make intentional actions to build a work culture where our team members are always heard, empowered and valued. We will provide a culture of service where we enable our teams and clients to meaningfully engage with their communities, share and tell their stories through travel, and lead a movement across the broader tourism industry to influence social change and ensure open access to travel for all.
Miles Partnership, LLLP are equal employment opportunity employers.
http://www.milespartnership.com/

Work arrangement
No