Operations & Financial Administration Specialist for Property Management (Urgent)

About the Role
We are looking for a highly organized and detail-oriented Operations & Financial Administration Specialist to support the financial and operational management of multiple residential properties. The role involves bookkeeping, accounts payable, payment management, property administration, reconciliation, reporting, and vendor coordination. The ideal candidate is proactive, detail-oriented, and able to independently manage multiple properties, accounts, deadlines, and recurring tasks.
Responsibilities
Manage the operational setup and decommissioning of properties, including utilities, internet, insurance, subscriptions, and other service accounts.
Coordinate vendors, installations, service requests, orders, and account changes, and follow up on outstanding issues through completion.
Process and track vendor invoices, contractor payments, utility bills, rent, and other recurring or one-time payments, ensuring accurate and timely processing.
Monitor guest payments, reservations, outstanding balances, scheduled payments, and failed transactions, and follow up on unresolved payment issues.
Maintain accurate lease, rent, property, billing, payment, and insurance records, including renewals, expirations, and required updates.
Maintain financial records and prepare recurring reports for multiple properties, including bank, booking platform, payment, and transaction reconciliations.
Review financial transactions and supporting documentation, identify discrepancies, duplicate or missing charges, unexpected fees, and other issues, and ensure records are complete and accurate.
Maintain operational and financial systems, monitor recurring workflows and integrations, troubleshoot issues, and support process improvements and automation.
Assist with tax-related payments and filings, owner reports, audits, and other administrative requirements related to property operations.
Qualifications
Strong written and verbal English communication skills.
2+ years of experience in bookkeeping, accounting, accounts payable, finance, or financial administration.
Property management, real estate, hospitality, or short-term rental experience is highly preferred.
Experience managing financial records, invoices, payments, reconciliations, and recurring expenses.
Experience supporting multiple properties, business accounts, or U.S.-based clients is highly preferred.
Proficient in Microsoft Excel or Google Sheets and comfortable using property management, booking, payment, and other business software.
Highly organized, detail-oriented, and able to manage multiple tasks and deadlines independently.
Strong follow-through, problem-solving skills, and a sense of ownership over assigned responsibilities.

Work arrangement
No