Real Estate Transaction Coordinator - Freelance, Remote

Department: Specialized Roles
Location: Philippines
Compensation: $7.00 / hour
Description
About the Client
Our client is an independent, full-service residential real estate brokerage based in a master-planned community in Texas, serving buyers and sellers across several neighboring submarkets. Led by a hands-on broker/owner who also operates ventures beyond real estate, the business has grown quickly and now needs dedicated support to keep transactions, operations, and client communication running smoothly. The client is looking for a long-term, trusted partner who can take real ownership of the day-to-day so she can focus on growth.
Why does this role exist?
This role exists because the business has outgrown what one person can manage alone — transactions, client communication, and administrative work are piling up faster than they can be handled without dedicated support. The client needs someone who can own the real estate transaction process end-to-end, from showing appointments through closing paperwork, while also acting as a reliable right hand across her broader workload. Ultimately, this hire is about giving the client back her time by removing the operational load that's been building since business picked up again.
The Impact you’ll make
Real Estate Transaction Coordination
Prepare and manage offers, contracts, disclosures, and closing paperwork
Schedule and coordinate showing appointments
Send documents for signature and track them through to completion
Maintain and update listings and transaction files in MLS and Transaction Manager
Calendar & Communication Management
Manage inbound/outbound email, flagging priorities and drafting responses
Own the calendar — scheduling, coordinating, and resolving conflicts across appointments and meetings
Anticipate what's needed ahead of meetings (documents, prep, follow-ups) without being asked
Business & Project Operations Support
Provide general "right-hand" executive support across the client's multiple businesses
Track and follow up on open projects and tasks to keep things moving
Bring structure and organization to processes that aren't yet formalized
Marketing & Content Support
Create marketing materials and graphics using Canva
Support and help manage social media content and posting
Process Automation & AI-Enabled Efficiency
Identify repetitive, grunt-level tasks that can be automated
Build and manage simple AI agent workflows (using ChatGPT and similar tools) to handle recurring tasks
Check and route automated outputs back to the client for final review
Skills, Knowledge and Expertise
Required:
Demonstrated experience as a real estate transaction coordinator or in a comparable real estate support role
Solid understanding of the real estate transaction process, including the contracts and documents involved (offers, disclosures, closing paperwork)
Hands-on experience working with MLS platforms and managing listings
Prior experience supporting a busy executive, broker, or business owner in an assistant capacity
Strong written and verbal English communication skills
Your superpowers are...
Technical skills:
Comfort navigating MLS systems, transaction management platforms, and e-signature/document workflows
Working knowledge of Canva for marketing content
Familiarity with Google Suite and Microsoft Suite across desktop and mobile
Practical experience using ChatGPT or similar AI tools, with the ability to spot automation opportunities
Soft skills:
Highly organized, with a natural instinct to bring structure to ambiguity
Proactive — anticipates needs rather than waiting for instructions
Calm and adaptable under shifting priorities and competing deadlines
Assertive, clear communicator who can represent the client professionally with clients and vendors
Trustworthy and discreet, capable of operating with real autonomy
WFH Set-Up:
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
You should apply if...
You take genuine ownership of your work and don't need to be micromanaged to get things done
You naturally think one step ahead and enjoy anticipating problems before they happen
You're energized by variety — real estate one hour, marketing the next, an automation project after that
You see disorganization as a puzzle to solve, not a source of frustration
You want to grow into a true right-hand role with long-term trust and responsibility, not just a task-taker position
What to expect...
Work Setup:
Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
40 hours per week
9:00 AM – 5:00 PM CST, Monday–Friday (40 hours/week). Note: hours may shift over time as business needs evolve
Compensation:
$7 per hour
No benefits package included
Benefits

Work arrangement
No