Human Resources Associate

Job Description – HR Associate
Position: HR Associate
Department: Human Resources
Industry: Hospitality / Restaurants
Experience: 1 Year
Location: Mumbai
Employment Type: Full-Time
About the Role
We are looking for an enthusiastic and organized HR Associate with prior experience in the hospitality/restaurant industry to support our day-to-day HR operations. The candidate will be responsible for recruitment, interview coordination, employee attendance and leave management, HR documentation, and maintaining various HR reports and records.
The ideal candidate should be comfortable working on MS Excel, coordinating with candidates and outlet teams, and handling multiple HR activities in a fast-paced hospitality environment.
Key Responsibilities
Recruitment & Talent Acquisition
Handle end-to-end recruitment for various positions across restaurants and corporate/Head Office teams.
Source candidates through job portals, references, social media, recruitment agencies, and other channels.
Screen CVs and shortlist candidates based on job requirements.
Coordinate with HODs/Managers regarding manpower requirements and vacancies.
Schedule and coordinate virtual and face-to-face interviews with candidates and respective interviewers.
Follow up with candidates regarding interview timings, feedback, selection, documentation, and joining.
Maintain recruitment trackers and ensure timely closure of open positions.
Maintain a database of shortlisted, interviewed, selected, and rejected candidates.
HR Operations
Maintain employee records, personal files, joining documents, and other HR documentation.
Assist with joining and exit formalities.
Coordinate with employees and managers regarding attendance, leaves, regularization, and related HR matters.
Monitor attendance and leave records through HRMS/attendance systems.
Assist in preparing monthly attendance, leave, payroll, incentive, and other HR-related reports.
Coordinate with outlet managers/HODs for pending HR reports and documentation.
Assist in employee grievance handling and resolve routine HR queries.
MS Excel & Reporting
Prepare and maintain HR trackers and reports using MS Excel.
Maintain recruitment, attendance, leave, manpower, joining, exit, and employee databases.
Use basic Excel functions such as VLOOKUP/XLOOKUP, Pivot Tables, filters, sorting, SUM, COUNTIF, IF formulas, etc.
Ensure HR data is accurate, updated, and properly maintained.
Prepare reports and provide data as required by the HR Manager/Management.
Employee Coordination
Communicate HR policies, processes, and important updates to employees.
Coordinate with employees, Managers, HODs, and management on HR-related matters.
Assist in employee engagement activities, training programs, and internal HR initiatives.
Ensure timely communication and follow-up on pending HR requirements.
Required Skills & Qualifications
Graduate in HR, Business Administration, Hospitality Management, or a related field.
1 year of HR experience, preferably in the hospitality/restaurant industry.
Good knowledge of recruitment and interview coordination.
Strong working knowledge of MS Excel.
Experience with HRMS/attendance software will be an advantage.
Good communication and interpersonal skills.
Strong follow-up and coordination skills.
Good organizational and time-management abilities.
Ability to multitask and work in a fast-paced hospitality environment.
Should be proactive, responsible, and detail-oriented.
Preferred Candidate Profile
Candidates from a hotel, restaurant, cafe, hospitality group, or F&B background will be preferred.
Should have hands-on experience in volume hiring for hospitality positions such as Captains, Stewards, Bartenders, Chefs, Commis, Kitchen staff, Managers, and other restaurant roles.
Should be comfortable coordinating with multiple outlets and handling urgent recruitment requirements.
Should be willing to visit outlets when required for recruitment or HR-related activities.
Key Competencies
Recruitment & Talent Acquisition
Interview Scheduling & Coordination
MS Excel & Data Management
Attendance & Leave Management
HR Documentation
Employee Coordination
Communication Skills
Follow-up & Time Management
Problem Solving
Multitasking
Salary
As per industry standards and based on experience and skill set.
Benefits:
Leave encashment
Paid sick time
Paid time off
Provident Fund
Work Location: In person

Work arrangement
No