Payroll Specialist

Key Job Responsibilities
 Payroll Processing
o Accurately process weekly/ bi-weekly/semi-monthly for employees in the US and
Canada.
o Collect and validate timesheets, bonuses, commissions, and deductions.
o Ensure timely payroll submissions in accordance with country-specific payroll
schedules.
 Compliance and Audits
o Ensure payroll compliance with federal, state, and provincial labor laws, tax
regulations, and internal controls.
o Maintain and manage statutory filings and tax remittances with support from
third-party payroll vendors.
o Assist with internal and external audits related to payroll.
 Vendor and System Management
o Coordinate with external payroll providers (e.g., UKG, ADP, Ceridian, Paycom) to
ensure accurate execution.
o Maintain and update employee records in payroll systems and ensure data
integrity between HRIS and payroll systems.
 Reporting and Reconciliation
o Prepare and deliver payroll reports, including journal entries, reconciliations, and
variance analysis.
o Support Finance teams in month-end closing activities.
 Employee Support
o Respond to employee inquiries regarding pay, deductions, tax forms (W-2, T4,
etc.), and other payroll matters.
Collaborate with HR and Finance on new hires, terminations, benefit deductions,
and other payroll-impacting changes.
Background and Skills
Required Qualifications
 Bachelor’s degree in Accounting, Finance, HR, or related field.
 3–5 years of hands-on payroll experience for US and/or Canadian employees.
 Strong knowledge of US and Canadian payroll regulations, tax laws, and compliance
requirements.
 Experience working with payroll systems (e.g., ADP, Ceridian, Workday, UKG, Paycom).
 Excellent MS Excel skills for data validation and reporting.
 Ability to work independently and remotely, with a high level of accuracy and attention to
detail.
 Strong analytical, organizational, and communication skills.
 Willingness to work partially during US business hours to align with key stakeholders.
Preferred Qualifications
 Experience working with multi-country payroll operations.
 Familiarity with HRIS systems (e.g., Workday, SAP SuccessFactors).
 Certification such as FPC, CPP, or PCP (Canadian Payroll Compliance Practitioner) is a plus.
 Experience working in shared service or global business services environments.

Work arrangement
No