Process Coordinator

About the company
Adsparkx is a global performance marketing agency specialising in media buying, affiliate marketing, and high-impact digital campaigns across the US, UK, and Canada. We partner with leading brands to deliver innovative, data-driven, and results-oriented marketing solutions.
As we continue to expand, we are looking for a Process Coordinator to join our team.
The Process Coordinator will be responsible for driving operational excellence across the organisation by owning the execution, maintenance, and continuous improvement of internal workflows, systems, and processes.
The role will focus on:
• Structured project management and process governance
• Cross-functional coordination and workflow execution
• Identifying opportunities for process optimisation and automation
• Improving operational efficiency, scalability, and accountability
• Leveraging modern AI and workflow tools to streamline processes and drive smarter ways of working
Key Responsibilities
Manage and maintain ClickUp workspaces across departments, ensuring task hygiene, reporting accuracy, workflow consistency, and adherence to operational standards.
Monitor project progress, follow up with stakeholders, and ensure timely completion of tasks and deliverables.
Identify process gaps, bottlenecks, inefficiencies, and broken handoffs, and proactively recommend structured improvements.
Coordinate cross-functional initiatives, ensuring seamless communication and execution between teams.
Maintain operational documentation, SOPs, audit records, process trackers, and internal knowledge repositories.
Support leadership with reporting, workflow analysis, and execution tracking.
Design, build, and optimize AI-powered workflows and automation solutions using tools such as n8n and LLM-based platforms.
Explore opportunities to automate repetitive processes, improve team productivity, and enhance operational visibility.
Establish and maintain scalable systems that improve organizational efficiency and accountability.
Required Skills & Qualifications
Technical Skills
Hands-on experience with project management and collaboration platforms such as ClickUp, Asana, Trello, or similar tools.
Strong understanding of workflow design, process mapping, and operational management.
Practical experience building AI agents and implementing automation solutions from scratch.
Working knowledge of Large Language Models (LLMs), AI tools, prompt engineering, and workflow automation platforms such as n8n.
Proficiency in creating structured documentation, SOPs, reports, and process dashboards.
Familiarity with digital marketing, performance marketing, or creative agency environments is preferred.
Core Competencies
Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
High attention to detail with the ability to independently manage and complete tasks.
Analytical mindset with strong problem-solving capabilities.
Proactive approach to identifying inefficiencies and driving process improvements.
Ability to manage multiple priorities in a fast-paced environment.
Strong sense of ownership, accountability, and execution excellence.
Ideal Candidate
We are looking for someone who enjoys bringing structure to complexity, thrives on improving systems and processes, and is equally comfortable handling operational execution and building automation-driven solutions. The ideal candidate combines strong organizational skills with a technology-first mindset and continuously seeks smarter ways of working.
For those who would like to get an early advantage in the application process, you can share your updated resume at hr@adsparkx.com.

Work arrangement
No