Administrative Assistant

Company Description Prathama Education Foundation is an organization focused on improving access to quality education and supporting learners through structured programs and initiatives. The foundation works closely with communities, educators, and partners to enhance educational outcomes and create equitable learning opportunities. It emphasizes transparent operations, efficient administration, and a supportive environment for team members. Joining Prathama Education Foundation offers the opportunity to contribute to meaningful social impact while building professional skills in a mission-driven setting.
Role Description This is a full-time, on-site Administrative Assistant role based in Bhubaneswar. The Administrative Assistant will handle daily office operations, including managing correspondence, organizing files and records, scheduling meetings and appointments, and maintaining calendars for team members. The role involves answering phone calls, greeting visitors, and providing accurate information or directing inquiries to the appropriate staff. The Administrative Assistant will support executives with travel arrangements, documentation, and preparation of reports and presentations. Additional responsibilities include data entry, preparing basic reports, coordinating office supplies, and assisting with event or program logistics as needed.
Qualifications
Strong Administrative Assistance and Executive Administrative Assistance skills, with the ability to manage schedules, documentation, and office workflows.
Professional Phone Etiquette and Communication skills, including clear verbal and written communication with internal and external stakeholders.
Solid Clerical Skills, such as filing, data entry, record keeping, and handling routine office tasks efficiently.
Proficiency in common office software (e.g., word processing, spreadsheets, email tools) and basic computer literacy.
Strong organizational and time-management abilities, with attention to detail and accuracy.
Ability to work on-site in Bhubaneswar, collaborate with a diverse team, and handle sensitive information confidentially.
Prior experience in an administrative or office support role is preferred; experience in an education or non-profit setting is an advantage.
Minimum of a high school diploma; a certificate or degree in administration, commerce, or a related field is beneficial.

Work arrangement
No