Right hand to the CEO

ORCA Transportation is looking for an exceptionally sharp, proactive and highly organised individual to work closely with our CEO in a combined Executive PA & Part-Time Dispatcher role.
This is not a routine administrative position.
We are looking for someone who can listen, think ahead, research, organise information, solve problems and turn conversations and ideas into action.
The right person will naturally stay one step ahead — someone who can understand what is needed from a conversation, follow through independently, and bring useful information, ideas and solutions back to the table.
WHAT YOU'LL DO
Executive PA & Business Support
Work closely with the President to listen, organise and execute priorities and ideas.
Conduct research on companies, markets, customers, suppliers, competitors, opportunities and other topics as required.
Turn research and conversations into clear action points, follow-ups and results.
Prepare concise research summaries, comparisons and useful insights.
Manage schedules, emails, meetings, documents and ongoing business tasks.
Track deadlines, follow-ups and outstanding items to ensure nothing is missed.
Anticipate the President's needs and proactively prepare information or solutions.
Identify problems early and come prepared with possible solutions.
Take ownership of assigned tasks and follow them through without constant supervision.
Help organise and prioritise the CEO's workload.
Part-Time Dispatch Support
Assist with day-to-day transportation and dispatch operations.
Communicate with drivers, customers and internal operations teams.
Assist with scheduling, load coordination and shipment tracking.
Monitor shipments and follow up on delays or operational issues.
Update dispatch systems and maintain accurate records.
Provide operational support during assigned dispatch hours.
WHAT WE'RE LOOKING FOR
Extremely sharp, proactive, resourceful and highly organised.
Strong ability to listen, understand, analyse and execute.
Excellent written and verbal English communication.
Exceptional attention to detail and follow-through.
Strong research, analytical and problem-solving skills.
Able to work independently and take initiative without waiting to be told every step.
Comfortable managing multiple priorities in a fast-moving environment.
Tech-savvy and comfortable with MS Office, Google Workspace and online research tools.
Able to quickly learn new software, systems and processes.
Previous experience as an Executive Assistant, Personal Assistant, Operations Coordinator, Dispatcher or similar role is preferred.
Transportation or logistics experience is an advantage.

Work arrangement
No