Vice President of Project Management Operations

I. Position Overview
The Vice President of Project Management Operations is responsible for the overall planning, governance, and execution of the company's project management operations system, ensuring that all projects progress smoothly in alignment with established strategic goals, timelines, budgets, and quality standards.
This role entails establishing and optimizing enterprise-level project management processes, PMO governance mechanisms, performance management systems, and operational standards, while overseeing resource, schedule, budget, and risk management across multiple projects and portfolios.
Additionally, the incumbent collaborates closely with senior management, project teams, and business units to enhance project execution efficiency, resource utilization, and delivery quality through standardized processes and data analysis.
II. Key Responsibilities
1. Project Management Operations Strategy
Formulate the company's project management operations system and long-term development plan.
Establish unified project management standards, processes, and governance mechanisms.
Ensure the project operations system aligns with the company's business strategy.
Continuously assess project management capabilities and drive upgrades to the operations system.
Provide recommendations on project operations management to senior management.
2. PMO Governance and Portfolio Management
Oversee the establishment of enterprise-level PMO operations and management mechanisms.
Define processes for project initiation, approval, execution, monitoring, and closure.
Coordinate the overall operations of key projects and project portfolios.
Establish mechanisms for project prioritization, resource allocation, and governance.
Periodically review portfolio progress, risks, and business value.
3. Project Schedule and Delivery Management
Supervise plans, milestones, and deliverables for key projects.
Establish mechanisms for monitoring project schedules and issuing early warnings.
Identify project delays, scope changes, and execution deviations.
Drive project managers to resolve critical issues in a timely manner.
Ensure projects are completed according to established scope, schedule, and quality requirements.
4. Project Budget and Resource Management
Oversee project budgets, costs, and resource utilization.
Formulate enterprise-level resource allocation plans.
Coordinate personnel, technology, vendors, and other project resources.
Identify resource bottlenecks and drive resource reallocation.
Periodically analyze project costs and resource utilization efficiency.
5. Project Performance and Data Analysis
Establish project KPIs and performance management systems.
Monitor metrics related to project progress, budget, quality, risk, and resources.
Develop project dashboards and management reporting systems.
Identify issues in project execution through data analysis.
Provide project operations reports to the COO, CPO, and senior management. 6. Risk and Issue Management
Establish enterprise-level mechanisms for project risk identification and escalation.
Monitor risks related to project operations, finance, technology, supply chains, and compliance.
Drive project teams to develop risk mitigation plans.
Manage major project issues and cross-departmental dependencies.
Report significant risks to senior management in a timely manner.
7. Process Optimization and Standardization
Continuously optimize project management processes and operational policies.
Establish standardized project templates, reporting formats, and approval mechanisms.
Promote the adoption of project management tools and automated systems.
Reduce repetitive administrative tasks and improve project execution efficiency.
Drive the replication of project management best practices across the organization.
8. Cross-departmental Coordination
Coordinate across departments such as operations, finance, technology, product, sales, procurement, and legal.
Establish mechanisms for cross-departmental project communication and decision-making.
Resolve inter-departmental collaboration issues during project execution.
Ensure timely and accurate communication of project-related information to relevant teams.
Drive business units to execute projects in accordance with unified management standards.
9. Team Leadership and Talent Development
Lead the project management operations team and PMO personnel.
Establish performance management and talent development mechanisms for project managers.
Mentor project managers to enhance their capabilities in planning, risk management, and delivery.
Optimize the PMO organizational structure based on the scale of company projects.
Build a professional, efficient, and results-oriented project management team.
III. Qualifications
Bachelor’s degree or higher in Project Management, Business Management, Operations Management, Engineering Management, Information Technology, or a related field.
Over 20 years of experience in project management, PMO, project operations, or corporate operations.
8–15+ years of experience in senior project management or team leadership.
Experience managing large-scale, complex, or cross-departmental project portfolios.
Familiarity with project lifecycles, project governance, and budget/resource management.
Experience in project risk, quality, and performance management.
Familiarity with enterprise-level project management tools and data analysis platforms.
Excellent organizational coordination, problem-solving, and executive-level communication skills.

Work arrangement
No