Administrative Assistant / Administrative Supervisor

Company Description MedHub-AI is a health technology company focused on developing deep learning video analysis algorithms to deliver accurate diagnostic insights and practical guidance for physicians. The company’s solutions are designed to integrate seamlessly into existing medical video systems and cath-labs. By enhancing visual data interpretation, MedHub-AI supports cardiologists and other physicians in improving clinical decision-making. The organization is committed to advancing patient care through innovation in medical imaging and AI-driven analytics.
Role Description This full-time remote role combines Administrative Assistant and Administrative Supervisor responsibilities to support day-to-day operations. The individual in this role will manage calendars, schedule meetings, organize virtual appointments, and coordinate internal and external communications. Daily tasks include handling phone calls and emails, preparing and maintaining digital records and documents, and providing executive-level administrative support to leadership. The role also involves overseeing basic clerical processes, assisting with workflow coordination, and helping ensure that administrative procedures run efficiently in a distributed, remote environment.
Qualifications
Strong Administrative Assistance skills, including scheduling, coordination of meetings, and management of records and documentation.
Professional Phone Etiquette and Communication skills to interact effectively with internal teams, partners, and clients.
Experience in Executive Administrative Assistance, including support for leadership, confidential information handling, and prioritization of tasks.
Proficiency in Clerical Skills such as data entry, document preparation, filing (digital), and organizing office workflows.
Comfort with remote work tools (email, video conferencing, project management platforms) and ability to work independently with minimal supervision.
Strong organizational and time-management skills, attention to detail, and reliability in meeting deadlines.
Previous experience in healthcare, technology, or startup environments is beneficial but not required.
High school diploma required; an associate or bachelor’s degree in business administration or a related field is an advantage.

Work arrangement
No