Executive Assistant

Company Description High Dive International is a recruitment partner that helps organizations simplify hiring by managing the entire process from sourcing to screening and follow-up. The team brings experience across fintech, edtech, banking, textile, and IT industries, enabling tailored talent solutions for diverse business needs. High Dive International focuses on understanding client requirements to identify individuals who align with role expectations and company culture. Joining the organization means contributing to a people-centered approach that aims to connect teams with high-quality candidates.
Role Description The Executive Assistant role is a full-time, on-site position based in Ludhiana. This role involves providing comprehensive executive administrative support, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports. The Executive Assistant will handle day-to-day correspondence, maintain organized records and documentation, and assist with presentations, reports, and meeting materials. The role also includes liaising with internal and external stakeholders, prioritizing tasks for leadership, and ensuring smooth communication and follow-up on key initiatives.
Qualifications
Strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management and document organization.
Experience with Executive Support, such as coordinating meetings, travel arrangements, and preparing executive-level materials.
Ability to prepare, track, and reconcile Expense Reports with attention to detail and accuracy.
Excellent Communication skills for interacting with executives, team members, and external partners in a professional manner.
Proficiency with office productivity tools (e.g., email, spreadsheets, presentations) and basic data management.
Ability to handle confidential information discreetly and maintain a high level of professionalism.
Strong organizational and time-management abilities, with capacity to prioritize multiple tasks in a fast-paced environment.
Relevant education such as a bachelor’s degree, diploma, or certification in business administration or a related field is preferred.

Work arrangement
No