Management Systems Manager

We're Hiring: Management Systems Manager
Location: United Arab Emirates (Remote)
Employment Type: Full-Time
Experience Level: Mid-Level to Senior
Work Arrangement: Fully Remote
About Us
We are a globally focused organization committed to strengthening organizational performance through effective management systems, governance, standardized processes, risk management, compliance, and continuous improvement.
Our teams collaborate across Quality, EHS, Operations, Engineering, Compliance, Finance, Human Resources, Procurement, Technology, and business functions to establish integrated management frameworks that improve consistency, accountability, operational control, and business performance.
The Role
We are seeking an experienced Management Systems Manager to lead the development, implementation, maintenance, integration, and continuous improvement of organizational management systems.
The ideal candidate will oversee management-system frameworks covering quality, environmental, occupational health and safety, information security, business continuity, risk, compliance, and other applicable organizational standards. The role will ensure that policies, processes, controls, documentation, performance measures, audits, and improvement activities are aligned with business objectives and applicable requirements.
Key Responsibilities
Develop and implement integrated management-system strategies, frameworks, policies, standards, procedures, and governance models.
Maintain an effective management-system architecture aligned with organizational objectives and operational requirements.
Identify applicable management-system standards, regulatory requirements, customer requirements, and industry best practices.
Coordinate implementation and maintenance of relevant ISO and other recognized management-system standards.
Establish governance structures defining responsibilities, authorities, process ownership, and accountability.
Develop and maintain management-system policies, manuals, procedures, work instructions, forms, templates, and supporting documentation.
Ensure management-system documentation remains accurate, current, controlled, and accessible to authorized users.
Establish document-control and records-management processes.
Coordinate management-system integration across Quality, EHS, Compliance, Risk, Operations, Security, and other relevant functions.
Develop standardized processes and controls to improve operational consistency and effectiveness.
Conduct organizational assessments to identify process gaps, control weaknesses, duplication, and improvement opportunities.
Establish process ownership, process maps, workflows, interfaces, inputs, outputs, and performance requirements.
Coordinate internal audits, management-system assessments, compliance reviews, and process audits.
Develop annual audit programs based on organizational priorities, risks, processes, and applicable requirements.
Coordinate external certification audits, surveillance audits, recertification activities, customer audits, and regulatory assessments.
Manage audit schedules, audit preparation, evidence collection, findings, responses, and corrective actions.
Track audit findings through closure and verify the effectiveness of corrective and preventive actions.
Lead root-cause analysis for significant management-system nonconformities and recurring issues.
Establish corrective and preventive action processes and monitor implementation effectiveness.
Monitor management-system performance through defined objectives, KPIs, controls, audits, and operational indicators.
Develop management dashboards and reports covering system performance, compliance, risks, findings, and improvement activities.
Coordinate management reviews and prepare inputs covering performance, audit results, risks, opportunities, objectives, changes, and improvement initiatives.
Facilitate management-review meetings and track resulting decisions, actions, responsibilities, and deadlines.
Establish processes for identifying organizational risks and opportunities within management-system frameworks.
Coordinate risk assessments and ensure appropriate controls are incorporated into relevant processes.
Monitor changes in regulations, standards, customer requirements, and business conditions that may affect the management system.
Conduct gap assessments against new or revised standards and coordinate implementation plans.
Manage changes to policies, processes, procedures, systems, and controls through formal change-management mechanisms.
Ensure management-system changes are assessed for operational, compliance, quality, safety, environmental, and business impacts.
Develop training and awareness programs covering management-system requirements and organizational procedures.
Promote employee understanding of policies, responsibilities, controls, reporting requirements, and continuous-improvement expectations.
Coordinate competency requirements and awareness activities with Human Resources and functional leaders.
Support business units in implementing management-system requirements and resolving process or compliance issues.
Provide guidance to process owners on procedure development, risk controls, performance measurement, and audit readiness.
Establish mechanisms for capturing lessons learned, improvement opportunities, best practices, and recurring issues.
Lead continuous-improvement initiatives using structured methodologies such as Lean, Six Sigma, PDCA, or other appropriate approaches.
Identify opportunities to simplify processes, eliminate unnecessary controls, reduce duplication, and improve efficiency.
Evaluate the effectiveness of management-system processes through data analysis, audits, feedback, and performance trends.
Coordinate management-system technology, workflow platforms, document-management systems, audit tools, and compliance software.
Improve digital management-system capabilities through automation, workflow optimization, analytics, and centralized reporting.
Maintain accurate registers covering policies, procedures, risks, audits, findings, corrective actions, certifications, and management-system obligations.
Support supplier, contractor, and third-party management processes where management-system requirements apply.
Establish requirements for third-party compliance, documentation, audits, performance monitoring, and corrective actions.
Support customer and stakeholder assessments involving management-system performance and organizational controls.
Coordinate certification-body and external consultant relationships.
Manage external auditors, consultants, certification bodies, and specialist service providers.
Define external partner requirements, deliverables, timelines, quality expectations, and performance measures.
Manage management-system budgets, resources, certification costs, consulting engagements, and improvement projects.
Ensure appropriate controls are maintained for confidential management, audit, risk, compliance, and organizational information.
Prepare executive-level reports highlighting management-system performance, major risks, audit findings, compliance status, corrective actions, and improvement priorities.
Promote a culture of accountability, process discipline, risk awareness, compliance, quality, and continuous improvement.
Key Performance Indicators
Management-system implementation rate
Management-system compliance rate
Internal audit completion
External audit performance
Certification status
Audit finding closure rate
Corrective-action closure rate
Corrective-action effectiveness
Repeat nonconformity rate
Major nonconformity rate
Minor nonconformity rate
Audit finding recurrence
Management-review completion
Management-review action closure
Policy and procedure review completion
Document-control compliance
Process compliance rate
Process effectiveness
Risk assessment completion
Risk-control effectiveness
Regulatory and standards compliance
Compliance gap closure
Employee management-system training completion
Employee awareness assessment results
Process-owner compliance
Continuous-improvement initiative completion
Improvement savings
Process cycle-time improvement
Management-system automation adoption
Reporting accuracy
Management-system reporting timeliness
External consultant performance
Certification audit readiness
Customer audit performance
Supplier management-system compliance
Management-system cost performance
Stakeholder satisfaction
Business continuity of critical management processes
Ideal Candidate
The successful candidate should have strong experience in management systems, integrated management systems, quality management, compliance, EHS, operational excellence, risk management, or business process governance, preferably within an international, regulated, industrial, engineering, technology, logistics, construction, or professional-services environment.
The candidate should demonstrate:
Strong understanding of management-system principles, governance, process management, and organizational controls.
Experience implementing and maintaini

Work arrangement
No