Office & Administration Specialist

Europe Poland LE_0154-GROHE Polska Sp.zo.o. Employee Assignment Not remote Full Time 1 November 2026
The purpose of the Administration Specialist is to ensure the smooth operation of the office and efficient communication with external entities.
Primary Responsibilities
Handling reception desk operations and acting as the primary point of contact for guests and business partners.
Managing office operations, including ordering office supplies and groceries.
Cooperating with service providers (e.g., cleaning services, plant care providers), building management.
Handling incoming and outgoing correspondence and courier shipments.
Coordinating the contract workflow, from system entry to securing board signatures.
Creating information, reports, and presentations tailored to company requirements.
Coordinating and hosting business meetings, including logistics, catering, and visitor support.
Location: Warsaw
Qualifications
Experience from 3-5 years in a similar position.
Fluent in Polish with strong, professional English language skills.
Strong organizational skills and ability to prioritize tasks independently.
Strong communication skills, with an articulate, clear, and persuasive style.
Adaptability and readiness to handle diverse tasks with a flexible approach to duties.

Work arrangement
No