Executive Assistant

Company Description Syama Prasad Mookerjee Port, Kolkata (SMPK), formerly Kolkata Port Trust, is India’s first major port and the country’s only riverine major port. Located 232 km upstream from the Sandheads, it offers one of the longest navigational channels in the world and serves as a key eastern gateway to India despite being 126 miles from the sea. Established in 1870, the port has grown into a critical maritime hub with strong ties to Kolkata and a vast hinterland spanning eastern and northeastern India, Nepal, and Bhutan. SMPK operates through the Kolkata Dock System and the Haldia Dock Complex, supporting diverse cargo and oil operations. As a pioneer in Indian maritime history, it remains a strategically important and promising port for national and regional trade.
Role Description This is a full-time, on-site Executive Assistant role based in North Delhi. The Executive Assistant will provide comprehensive executive administrative support, including managing calendars, scheduling meetings, organizing travel, and preparing agendas and minutes. Daily responsibilities include handling correspondence, drafting and reviewing documents, maintaining records, and coordinating internal and external communications for senior leadership. The role also involves preparing and tracking expense reports, supporting data and report compilation, and ensuring timely follow-up on action items. The Executive Assistant will collaborate with cross-functional teams, maintain confidentiality, and help streamline executive workflows to support efficient decision-making.
Qualifications
Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, documentation, and office coordination.
Candidates should possess solid Executive Support and Expense Reports skills, including travel planning, expense tracking, and report preparation.
Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
Proficiency with office productivity tools (e.g., word processing, spreadsheets, presentation software, email and scheduling applications).
Strong organizational skills, attention to detail, and the ability to manage multiple priorities under time constraints.
Demonstrated discretion in handling sensitive information and a high level of professionalism.
Relevant experience as an Executive Assistant or in a similar administrative role; experience in a large public-sector or infrastructure organization is an advantage.
Bachelor’s degree in any discipline, preferably with specialization in administration, management, or a related field.

Work arrangement
No