Executive Assistant And Operations Coordinator

Company Description Ryoss Philippines is part of a global professional services firm headquartered in Australia that helps international businesses and advisory firms expand into the Philippines through structured, compliant, and scalable solutions. The company focuses on practical execution, supporting clients with hiring, setup, compliance, and day-to-day operations that often fall outside traditional advisory scopes. Ryoss typically works across market entry and setup, workforce and operations, and ongoing business support, including payroll, HR, finance, and operational delivery. The firm partners with lawyers, accountants, consultants, and advisors, complementing their services while protecting and strengthening client relationships. With strong local execution capabilities and a commercially disciplined approach, Ryoss enables organizations to enter and operate in the Philippines with confidence.
Role Description This is a full-time remote role for an Executive Assistant and Operations Coordinator. The role is responsible for providing executive-level administrative support, including calendar and email management, meeting scheduling, travel coordination, and preparation of reports and presentations. The Executive Assistant and Operations Coordinator will support operational activities such as documentation, process tracking, data entry, and coordination with internal teams and external partners. The role will help manage project timelines, maintain records and databases, and ensure compliance with internal procedures and client requirements. The individual will also assist in organizing virtual meetings and events, follow up on action items, and contribute to continuous improvement of administrative and operational workflows.
Qualifications
Strong administrative and organizational skills, including calendar management, task prioritization, and document handling.
Proficiency with productivity tools and software (e.g., MS Office or Google Workspace, online calendars, video conferencing platforms).
Excellent written and verbal communication skills, with the ability to interact professionally with stakeholders at different levels.
Experience in operations coordination, including process tracking, reporting, and basic project support.
High level of attention to detail, accuracy in data entry, and ability to maintain confidential information.
Demonstrated ability to work independently in a remote environment, manage time effectively, and meet deadlines.
Previous experience supporting executives or senior leaders, preferably in professional services or international business settings.
Bachelor’s degree in Business Administration, Management, or a related field, or equivalent practical experience.
Familiarity with HR, finance, or compliance processes is an advantage.
Comfort working across cultures and time zones, with a client-focused and solutions-oriented mindset.

Work arrangement
No