Virtual Assistant

Virtual Assistant — Operations & Administrative Support
Company: WBM Property Investment Ltd
Industry: Property Investment | Architectural & Planning Services
Location: Remote
Working Days: Monday to Saturday
Working Hours: 10AM - 6PM BST - (Schedule subject to operational needs and management requirements )
Salary:
• USD 250/month during the 6-month probation period
• USD 300/month post-probation, subject to performance review
About the Company
WBM Property Investment Ltd provides architectural design, planning support, and property investment-related services.
We work closely with developers, planners, and investors to deliver structured and compliant property solutions. Our workflow requires strong coordination, documentation accuracy, consistent follow-up, and operational discipline.
About the Role
We are seeking a proactive and detail-oriented Virtual Assistant to support daily administrative, recruitment, documentation, CRM, and sales-monitoring activities.
The successful candidate will act as an operational support partner to leadership, helping improve efficiency, transparency, follow-up, and workflow control.
This role is suited to someone who is organised, tech-savvy, confident in communication, and capable of working independently with a high level of accountability.
Key Responsibilities
1. Recruitment & Coordination
• Assist with candidate screening and shortlisting
• Schedule interviews and internal meetings
• Send follow-up emails and maintain communication records
• Track recruitment progress and maintain hiring documentation
2. Documentation & Administration
• Edit, format, and organise business documents
• Prepare reports, presentations, and internal documentation
• Maintain document version control and structured file management
• Support general administrative activities
3. SDR Monitoring & Call Audit — High Priority
• Monitor SDR call activity and call logs
• Cross-check SDR activity against assigned leads
• Verify whether required outbound calls have been completed
• Maintain call-verification reports and monitoring dashboards
• Flag discrepancies for management review
• Maintain clear accountability records
4. Meeting & Operational Support
• Shadow leadership during POD and operational meetings
• Record key decisions, action points, responsibilities, and deadlines
• Track agreed actions through to completion
• Follow up with relevant team members
• Support workflow tracking and document control
5. CRM & GHL Auditing
• Review GoHighLevel (GHL) notes, activities, and follow-up records
• Check whether lead actions are being recorded correctly
• Identify missing updates, incomplete notes, or inconsistencies
• Monitor whether required follow-ups have been completed
• Maintain structured CRM audit and operational reports
6. General Administrative Support
• Email coordination
• Calendar management
• Internal follow-ups
• Task tracking
• Meeting coordination
• Day-to-day operational support
What We’re Looking For
• Strong written and verbal English communication skills
• Good working knowledge of Microsoft 365, including Word, Excel, Outlook, and Teams
• Excellent organisation and attention to detail
• Confidence working with reports, systems, and structured processes
• Ability to handle confidential information responsibly
• Strong follow-up discipline
• Self-motivated and comfortable working with minimal supervision
• Reliable and accountable approach to work
• Ability to adapt as operational priorities change
• Confidence learning new systems and software
Formal qualifications are flexible. Practical ability, reliability, communication, and attention to detail are more important. Training will be provided where required.
Performance Expectations
We value people who demonstrate:
• Accuracy in documentation and reporting
• Strong ownership of tasks and follow-ups
• Proactive problem-solving
• Transparent and timely communication
• Reliability and consistency
• Attention to detail
• Accountability for assigned responsibilities
• Ability to manage changing priorities effectively
Employment Terms
• 3-month probation period
• USD 250/month during probation
• USD 300/month post-probation, subject to performance review
• Standard 8-hour working day
• Monday to Saturday working schedule
• Working hours may vary according to UK operational requirements and management needs
• Indian public holidays observed
• Leave entitlement as per company policy
How to Apply
If you are organised, dependable, comfortable working with systems and people, and enjoy making sure tasks are properly followed through to completion, we would like to hear from you.
Apply via LinkedIn with:
• Your updated CV
• A short introduction about yourself
• Your relevant administrative, CRM, recruitment, or operational experience
• Your current availability
WBM Property Investment Ltd
Property Investment | Architectural Design | Planning Services

Work arrangement
No