Junior Office Admin

Summary:
The Junior Office Admin will be responsible for managing day-to-day office operations, vendor coordination, facility management, and administrative support at Oaklane’s Pune office.
The role requires strong organizational skills, reliability, and process discipline, ensuring a smooth and professional workplace environment aligned with Oaklane’s standards.
1. Key Responsibilities
A. Office Operations
Manage daily office operations and ensure smooth functioning
Maintain office supplies, inventory, and vendor coordination
Oversee housekeeping, maintenance, and facility management
B. Vendor & Facility Management
Coordinate with vendors for services (IT, housekeeping, pantry, etc.)
Track vendor contracts, invoices, and payments
Ensure service quality and adherence to SLAs
C. Administrative Support
Assist leadership and teams with administrative requirements
Manage meeting room bookings and office logistics
Support travel bookings, accommodation, and event arrangements
D. Documentation & Record Keeping
Maintain records of invoices, contracts, and admin documentation
Support compliance-related documentation for office operations
E. Event & Office Coordination
Assist in organizing internal events, offsites, and team activities
Ensure office readiness for client visits and meetings
2. Required Skills & Competencies
Technical Skills
Strong administrative and coordination skills
Basic knowledge of vendor management and office operations
Proficiency in Excel, email communication, and documentation
Behavioural Competencies
High reliability and ownership
Strong organizational and multitasking ability
Attention to detail
Professional attitude and communication
Ability to work in a structured environment
3. Experience & Qualifications
Education
Graduate in any discipline
Experience
3–5 years in office administration / facilities / operations
Experience in corporate office environment preferred
4. Key Performance Indicators (KPIs)
Smooth day-to-day office operations
Vendor performance and cost efficiency
Timely resolution of operational issues
Accuracy in documentation and record keeping
Employee satisfaction with office environment
5. What’s in it for the Candidate
Opportunity to manage operations in a professional investment firm
Exposure to structured administrative systems
Growth into senior operations/admin roles

Work arrangement
No