Office Administrative Specialist – Senior (Senior Administrative Assistant – Outreach & Strategic Partnerships)

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
Working Title:
Office Administrative Specialist – Senior (Senior Administrative Assistant – Outreach & Strategic Partnerships)
Institution:
Pine Technical and Community College
Classification Title:
Office & Admin Specialist Sr
Bargaining Unit / Union:
206: AFSCME - Clerical and Office
City:
Pine City
FLSA:
Non Job Exempt
Full Time / Part Time:
Full time
Employment Condition:
Classified - Unlimited
Salary Range:
$22.62 - $32.23
Job Description
This position exists to provide senior-level administrative and technical support to the Dean of Outreach & Strategic Partnerships and administers key support activities for the division.
The position coordinates customer service and office operations, College Credit in High School administrative processes, prospective student processing, purchasing, and administrative logistics.
The position exercises independent judgment in administering processes, developing and maintaining procedures, researching and resolving issues, establishing and monitoring timelines, and ensuring continuity of services.
Salary Range: $22.62 - $32.23/per hour.
Minimum Qualifications (must have at time of application)
Communication Skills Sufficient to: Share information and communicate effectively with students, families, faculty, staff, school partners, vendors, and community members. Answer telephones, direct calls, take messages, prepare responses to routine inquiries, and apply accurate spelling and grammar in written communications.
Customer Service Skills Sufficient : Provide prompt and accurate information to customers in person, on the phone, and through email and other written correspondence. Respond effectively to customers who have questions regarding college programs, admissions, enrollment, and administrative procedures.
Database, Document, and Records Management Skills Sufficient to: Enter, retrieve, maintain, organize, and analyze information in databases and electronic record systems. Accurately file, categorize, maintain, and retrieve electronic and paper records and documents.
Word Processing Skills Sufficient to: Create, edit, format, and finalize correspondence, reports, meeting materials, presentations, and other administrative documents. Prepare written communications that are grammatically correct, properly formatted, and free of spelling errors.
Spreadsheet Skills Sufficient to: Use spreadsheet applications to enter, compile, store, retrieve, and analyze data. Develop and modify spreadsheets used to track projects, activities, budgets, deadlines, and program information.
Skill in the Development of Administrative and Programmatic Procedures: Develop and implement administrative procedures, service standards, and workflow processes in cooperation with management. Obtain, organize, and draft administrative materials for internal and external dissemination.
Leadwork Skills Sufficient to: Train and guide the work assignments of student employees or other support staff. Direct and coordinate work activities to ensure customer service standards, deadlines, and procedures are met.
Preferred Qualification (desired but not expected to have to enter job)
Associate degree or higher in business administration, office administration, communications, education, or a related field.
Administrative experience supporting a complex office, program, higher education institution, governmental entity, or public-sector organization.
Experience supporting admissions, enrollment, registration, student services, or related student-facing administrative functions.
Experience using student information systems and customer relationship management (CRM) systems such as Workday, ISRS, Salesforce, or similar systems.
Experience supporting Postsecondary Enrollment Options (PSEO), Concurrent Enrollment, College Credit in High School, dual enrollment, or other K–12/college partnership programs.
Experience coordinating purchasing, procurement, contracts, agreements, budgets, event planning, travel arrangements, or administrative logistics.
Knowledge of FERPA, Minnesota Government Data Practices Act requirements, or other regulations related to maintaining confidential records and information.
Other Requirements
In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State’s vehicle use criteria and consent to a Motor vehicle Records check.
A job offer may be contingent upon successfully passing a background check. The background check may consist of the following components:
• Criminal Background Check
• Employment Record Review (current and former State employees only)
• Employment Reference Check
• Conflict of Interest Review
Employment eligibility: The college regrets that it is unable to offer H-1B sponsorship at this time. The successful candidate, under U.S. Citizenship and Immigration Services regulations, must be able to accept work in the U.S. by the day employment begins.
Application Procedure
Please apply online, as only online applications will be considered.
Applicant resumes and cover letters should address the minimum and preferred qualifications for this position. Applicants whose skills and experience align with the position requirements may be contacted by the department.
As part of the recruitment process, the college may review materials related to an applicant’s job performance and educational background. For finalists, this process may also include contact with current and/or former employers.
Reference checks will occur later in the recruitment process, as applicable.
Final candidates should be prepared to provide a list of four (4) professional references, including contact information. At least two references must be current or former supervisors or managers. For recent graduates, instructors, professors, or teachers may be considered acceptable supervisory references.
Last date to apply: Monday, September 28, 2026.
Work Shift (Hours / Days of work)
Monday through Friday, 7:30 a.m. to 4:00 p.m.
Telework (Yes/No)
No
About
As part of Minnesota State Colleges and Universities, Pine Technical and Community College is a vibrant, comprehensive college and community resource for extraordinary education, empowering learners and honoring the needs of those we serve. The foundation of PTCC’s employee culture is rooted in student success. We seek to build a workforce that is representative of the students we serve. Find out more about PTCC at https://pine.edu/aboutptcc/mission-vision-values/.
Pine Technical and Community College is a campus community where faculty and staff know students by name. We are one of the largest employers in Pine County and are known regionally for our mission to serve our students. Learn more about Pine Technical and Community College at http://pine.edu.
Learn More About Campus Safety: We encourage all prospective applicants to review PTCC’s Annual Campus Security Report and Clery statistics, which provide important information about campus safety and crime prevention. Visit https://pine.edu/public-information-and-policies/ for detailed insights into our commitment to creating a safe and secure learning environment.
Connect 700 Program: This position is designated in Connect 700 Program for Applicants with Disabilities. More information may be found at: http://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/.
Salary is commensurate with experience and qualifications and is subject to the terms and conditions of the applicable bargaining unit agreement or personnel plan.
Benefits In