Academic Affairs Assistant Coordinator

Job Description:
The Assistant Coordinator of Academic Affairs at Berklee Valencia will provide front-line support to the Academic and Student Affairs office, as well as to the larger Berklee Valencia community, by assisting with and coordinating Academic Affairs administrative and student support tasks for the area. This is a fully in-person position with the expectation of being on campus five (5) days per week.
Responsibilities:
Serve students, faculty, and staff at the front desk of the academic affairs/student affairs/international career center office, answering questions and directing to appropriate resources, as needed
In addition, the Assistant Coordinator will support and collaborate on:
Collecting deposits for day trips and other events
Assisting with check-in and scheduling
Assisting with room reservations
Assisting in preparing weekly reports on part-time faculty hours for payroll
Preparing enrollment certificates
Data follow up relating to student agreements and other relevant Academic Affairs information, including maintaining a student database that includes address and phone numbers, as well as Docusign permissions and supporting academic affairs guest speaker agreements
Administering student locker assignments
Preparing diplomas for Commencement
Preparing completion certificates for non-credit-bearing programs
Supporting accessibility services, including assisting with scheduling and proctoring exams as needed
Processing data entry for Spanish degree students
Supporting administrative tasks relating to summer programs, as needed
Other duties as assigned
Knowledge and Skills Required:
Spanish bachilerato, U.S. high school diploma, or equivalent
Excellent verbal and written communication skills in English (minimum C1)
Spanish language skills (minimum B2)
Experience in administrative operations and customer service.
Demonstrated capacity to support, develop, and maintain effective working relationships with individuals reflecting a broad range of identities, perspectives, and experiences.
High-level proficiency with Google Drive, Excel, Word. Ability to learn other software programs.
Excellent presentation and strong interpersonal skills with necessary discretion to
work with confidential information.
Excellent organizational skills with the ability to manage multiple priorities and details.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:
We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.
As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at hroperations@Berklee.edu or call 617-747-2375.
*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*
Employee Type:Staff