Receiving Coordinator

Under immediate supervisor, the Administrative Assistant provides coordination and support the operations of the team. This position includes a high volume of data entry. The job interfaces frequently with peers and managers and occasionally with customers. Ensure all tasks are in compliance with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.
Primary Responsibilities
Provide coordination and support for daily operations of facility including data management
Track waste shipments with disposal facilities
Manage and distribute information in an administrative office environment
Manage the office phone. Answer and reroute all incoming phone calls
Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customers and mailing to states
Sign manifests that end at the facility and create billing packets (based on location permitting and need)
Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility
Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail
Perform other reasonably related tasks as assigned by management.
Basic Required Qualifications:
High School diploma or General Educational Development (GED) required
Experience working in an administrative support role
Working knowledge of Microsoft Office Products: Word, Excel, and Outlook. Ability to create simple spreadsheets with formula.
Ability to organize and prioritize tasks to meet deadlines
Fluency in English, both written and verbal with the ability to create clear and concise memos and letters
Preferred Qualifications:
Associates degree
2+ years of experience administrative working in an office setting
Proficiency using Windows based software platforms
Knowledge of RCRA, DOT and Hazmat regulations

Employment type
Full-time

Work arrangement
No