Administrative Associate - Level III - Quality

Job Summary:
Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.
Key Responsibilities:
Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
Completes data collection, data entry and report generation on various departmental related activities.
Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
Documents and maintains departmental policies and procedures.
Participates as a team member on departmental related business improvement assignments and projects as needed.
Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
Act as an informal resource for colleagues with less experience.
Quality function's transition from Movex to SAP
Define future-state Quality business processes and controls
Review and approve business requirements, process maps, and Quality functional specifications
Ensure Quality requirements are fully integrated within strategic & major accounts, Manufacturing, Inventory Management, Service Operations, and Customer Support processes ( all defined process currently supports different BU Quality process control)
Identify business risks associated with process changes and implement mitigation plans
Support deployment, hypercare, and post-go-live stabilization activities.
support migration of Quality KPI reporting from Movex into SAP and approved enterprise reporting platforms.
Support Data Analyser to create and maintain a comprehensive inventory of existing Quality reports, dashboards, KPIs, and queries.
Document current Movex query logic, source tables, data relationships, business rules, and calculations.
Coordinate mapping of Movex fields, reports, and business logic to SAP data structures and reporting models.
Validate Movex-to-SAP field mappings and approve reporting requirements.
Work with Data & Analytics teams to design sustainable Power BI and SAP reporting solutions.
Assess reporting impacts resulting from SAP process changes.
Define reporting acceptance criteria and reconciliation requirements.
Ensure business-critical reporting remains available throughout the transition.
Support development of automated reporting solutions and reduced manual data extraction.
We are looking for a talented Administrative Associate III to join our team in Scoresby, VIC.
This is more than a traditional administration role. You'll play a key part in supporting business operations, data reporting, process improvement initiatives, and a major Quality and SAP transformation project. Working closely with cross-functional stakeholders, you'll contribute to reporting, documentation, data management, and continuous improvement activities that support business-critical decisions.
You'll have the opportunity to:

Work arrangement
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