Executive Assistant

Job Requirements
At Quest Global, it’s not just what we do but how and why we do it that makes us different. With over 25 years as an engineering services provider, we believe in the power of doing things differently to make the impossible possible. Our people are driven by the desire to make the world a better place—to make a positive difference that contributes to a brighter future. We bring together technologies and industries, alongside the contributions of diverse individuals who are empowered by an intentional workplace culture, to solve problems better and faster.
Key Responsibilities
Act as point of contact for assigned executives and internal/external clients
Coordinate complex scheduling and extensive calendar management: Undertaking the tasks of calendar management, from scheduling meetings (Internal and External), managing conflicts and rescheduling meetings, routing correspondence messages etc.
Meeting scheduling - Ensure ‘needed’ participants have committed and attend – validate Quorum. Manage all changes ahead of time and pass timely updates
Handling requests and queries accordingly, keeping check on actions and communicating back with stakeholders
Travel Arrangements – Work with appropriate teams to line up the booking details, accompanying travel documents/ papers and other relevant information
Event Logistics / Off Site Coordination – Work with stakeholders to share insights and coordinate all off-sites at organizational scale.
Compute and verify data, expenses or payments - Keep a check on spend and share insights on optimizing and improving practices. Further assist in filing expenses for sales team members.
Data Analytics - Support organizational efforts on data mining, analysis and report out
Customer visit management (taking care of logistics, stakeholder management, coordinating with various teams and ensuring all things are in place)
Tracking on VBU rhythms MOMs and following up with stakeholders until closure of action.
Scheduling quarterly townhall meetings and related employee engagement activities.
We are known for our extraordinary people who make the impossible possible every day. Questians are driven by hunger, humility, and aspiration. We believe that our company culture is the key to our ability to make a true difference in every industry we reach. Our teams regularly invest time and dedicated effort into internal culture work, ensuring that all voices are heard.
We wholeheartedly believe in the diversity of thought that comes with fostering a culture rooted in respect, where everyone belongs, is valued, and feels inspired to share their ideas. We know embracing our unique differences makes us better, and that solving the worlds hardest engineering problems requires diverse ideas, perspectives, and backgrounds. We shine the brightest when we tap into the many dimensions that thrive across over 21,000 difference-makers in our workplace.
Work Experience
Proven experience as an executive supporting the senior staff
Anticipating needs and taking ownership of Planning and Execution
Full comprehension understanding of the role detailing Execution Excellence & Accountability
Outstanding organizational skills and Exemplary planning and time management skills
Excellent communication skills with ability to multitask and prioritize daily workload
Ability to work in a matrixed team environment, with added flexibility to work at all levels at Quest to get the job done
Excellent knowledge of MS Office – Outlook, Word and Excel in particular
Maintain confidentiality and know how to share limited information as needed to get the communication

Work arrangement
No