Accounts Payable Specialist

Sueldo: 20,000.00 (MXN) - 23,000.00 (MXN) al mes
Descripción del puesto:
We are seeking a highly organized and detail-oriented Accounts Payable Representative to join our growing team. This role is responsible for ensuring that all vendor bills and invoices are processed accurately and in a timely manner, while maintaining strong communication with vendors, facilities, and internal departments. The ideal candidate is proactive, dependable, and capable of managing a high-volume workload with minimal supervision.
Key Responsibilities:
Daily Responsibilities
Monitor and manage AP email inboxes for invoices, statements, vendor inquiries, and facility requests
Handle vendor and facility communication professionally and efficiently
Collect W9 forms for new vendors and coordinate vendor setup with management
Upload invoices into Intacct/Stampli
Review and code invoices accurately
Save invoice copies and maintain AP tracking systems
Route invoices to the appropriate approvers by department
Follow up on outstanding approvals to ensure invoices move through the process promptly
Weekly Responsibilities
Collect additional approval documentation for staffing invoices
Ensure invoices are not pending facility approval for extended periods
Follow through on approvals to ensure invoices are finalized and authorized for payment
Monthly Responsibilities
Assist with OnCare exports and clean-up processes
Follow up with Purchasing regarding invoices not ready for export
Request and review vendor statements
Reconcile vendor accounts and identify discrepancies
Create vendor pivot reports and maintain detailed notes on statement reviews
Support month-end AP close processes
Qualifications
Previous experience in Accounts Payable required
Experience working with high-volume invoice processing preferred
Strong organizational and time management skills
Excellent communication and follow-up abilities
Ability to work independently and problem-solve effectively
Detail-oriented with strong accuracy skills
Experience with ERP/AP systems such as Intacct, Stampli, or similar platforms preferred
Proficiency in Microsoft Excel and Google Workspace
Schedule
Full-time position
Ideal Candidate
The ideal candidate is someone who takes ownership of their work, communicates effectively with vendors and internal teams, and ensures that invoices are processed accurately and efficiently from start to finish.
Job Type: Full-time
Work Location: Remote

Work arrangement
Yes